Arranging hours of work, including flexible work schedules and overtime with your employees.
Typical Hours of Work by Employee Group
Due to the wide diversity of work at UBC, no single schedule will fit everyone. Here is an overview of typical hours of work for our major employee groups. However, this list doesn’t cover all of the possibilities, so please consult the relevant collective agreement or handbook for the precise language.
Flexible schedule may be available depending on your employees’ position, employment group, and operational needs of your Department/Unit. It is not required to grant flexible schedule to employees.
If the employee is on flexible schedule, the sick leave and vacation deduction is based on his/her regular work day. A “regular work day” means an employee’s regularly scheduled work day and/or hours work. For example, if an employee has a 7.75 hrs work day while on the flexible schedule, one day of sick leave will be deducted as 7.75 hrs per day.
If operational requirements change such that the approved work week has a detrimental impact on your Department/unit, follow the right process in providing notice to the employee affected. Please refer to Article 28.02 in the 2950 Collective Agreement for more information and contact your HR Associate for assistance.
Health, wellness and safety are very important in the workplace. This includes ensuring staff take scheduled breaks and lunch.
- Employees are entitled to no less than 30 minutes and no more than 1 hour for a meal period, approximately in the middle of your work day.
- Employees are also entitled to a 15 minute break mid-morning and another 15 minute break mid-afternoon.
- Employees should confirm with their supervisors on their scheduled breaks, depending on operational requirements.
- Employees’ breaks may be combined by mutual agreement between the employee and manager. However, the combined break cannot be used to shorten an employee’s regular work day.
For specific information on lunch/breaks for different employment groups, please consult the relevant collective agreement or handbook for the precise language.
CUPE 2950 and Non-Union Technicians
All work exceeding the normal work day or work week is considered overtime for employees in the CUPE 2950 and Non-Union Technician employment groups. All overtime work performed by the employee must be approved by the supervisor or department head in advance of the overtime work. With mutual agreement between the employee and supervisor, time off (equivalent to the number of hours for which the employee would have been paid) may be taken in lieu of overtime pay.
Individual departments may have their own forms and approval process so please consult with your Departmental HR person for specifics.
Management and Professional
Employees in the Management and Professional employment group do not get overtime pay for extra hours worked. If an M&P employee is required to work significant additional hours of work due to operational requirements, the options and additional compensation or other offsetting arrangements, including benefits, are (but not limited to):
- Time off with pay
- Three (3) days’ leave of absence with pay to be taken between Boxing Day and New Year’s Day
- Additional professional development opportunities
- Providing financial assistance with memberships in professional organizations where such memberships are an asset but not required to perform the position.
For specific information on overtime arrangements for different employment groups, please consult the relevant collective agreement or handbook for the precise language.