​Guidelines when an employee resigns their position.

​​​Resignation Checklist

When an employee decides to resign from their position, the Administrator and employee should refer to the Human Resources Resignation Checklist to ensure all appropriate departure details are completed.  The Administrator/Supervisor should review this checklist with the employee to ensure all the necessary departure requirements are completed prior to the employee’s leaving.

Departure Check Form

UBC Human Resources provides a Departure Check Form to assist the Administrator when an employee is laid off, terminated, resigns, retires, or is permanently transferred to another unit.  This is an internal document which is not required to be sent to UBC Payroll or UBC Human Resources.

Notice Form

Documentation required to end employment or permanently transfer to another unit includes completion of a Transfer and Severance Notice Form available on UBC Payroll website.  Assistance in the completion of the Transfer and Severance Notice is available on the UBC Human Resources website.  The Transfer and Severance Notice Form needs to be forwarded to FoM Finance for approval prior to processing by UBC Payroll.

Exit Interviews

All employees should have an Exit Interview prior to their departure.  You can contact your HR Advisor to obtain a sample of an Exit Interview.  You can also suggest the employee complete an On-Line Employee Exit Survey (not mandatory).

Your To Do List

In summary, the following action items are required for a departing employee:

  • Review the Resignation Checklist
  • Complete the Departure Check Form
  • Complete the Transfer and Severance Notice Form
  • Conduct an Exit Interview & ask staff to complete the On-Line Exit Survey