Learn about work hours, flexible work schedules, lunch & breaks, and overtime.
Typical Hours of Work by Employee Group
Due to the wide diversity of work at UBC, no single schedule will fit everyone. Here is an overview of typical hours of work for our major employee groups. However, this list doesn’t cover all possibilities, so please consult the relevant collective agreement or handbook for the precise language for your employment group.
A flexible schedule may be available depending on your position, employment group, and operational needs of your Department/Unit. Managers are not required to grant flexible schedule to employees. If you are on a flexible schedule, the sick leave and vacation deduction is based on your regular work day. A “regular work day” means the regularly scheduled work day and/or work hours. For example, if you have a 7.75 hrs work day while on the flexible schedule, one day of sick leave will be deducted as 7.75 hrs per day.
If operational requirements change such that the approved work week has a detrimental impact on the Department/unit, your work week may change depending on the needs of the Department. Contact your department administrator or supervisor if you have any specific questions.
Health, wellness and safety are important in the workplace. This includes taking scheduled breaks and lunch.
- You are entitled to no less than 30 minutes and no more than 1 hour for a meal period, approximately in the middle of your work day.
- You are also entitled to a 15 minute break mid-morning and another 15 minute break mid-afternoon.
- You should confirm your scheduled breaks with your supervisor , depending on operational requirements.
- Your breaks may be combined by mutual agreement with your manager. However, the combined break cannot be used to shorten your regular work day.
For specific information on lunch/breaks for different employment groups, please consult the relevant collective agreement or handbook for the precise language.
CUPE 2950 and Non-Union Technicians
All work exceeding the normal work day or work week is considered overtime for employees in the CUPE 2950 and Non-Union Technician employment groups. All overtime work performed by the employee must be approved by the supervisor or department head in advance of the overtime work. With mutual agreement between the employee and supervisor, time off (equivalent to the number of hours for which the employee would have been paid) may be taken in lieu of overtime pay. Individual departments may have their own forms and approval process so please consult with your department administrator or HR Manager for specifics.
Management and Professional
Employees in the Management and Professional (M&P) employment group do not receive overtime pay for extra hours worked. If an M&P employee is required to work significant additional hours of work due to operational requirements, the options include (but not limited to):
- Time off with pay;
- Three (3) days’ leave of absence with pay to be taken between Boxing Day and New Year’s Day;
- Additional professional development opportunities; or
- Providing financial assistance with memberships in professional organizations where such memberships are an asset but not required to perform the position.
For specific information on overtime arrangements for different employment groups, please consult the relevant collective agreement or handbook for the precise language.