MSFHR Scholar Award

​​​Requirements, deadlines and procedures for the MSFHR Scholar Award.

The MSFHR Scholar Award is designed to attract and foster the development of outstanding health researchers in British Columbia. The intent of the program is to allow researchers to initiate an independent research career, build a leading research program and expand their potential to make significant contributions to their field of research. The Scholar Program achieves this through contributing a portion of the award recipients’ salaries.

MSFHR has launched the new 2019 Scholar Competition. ApplyNet is now accepting applications.

Competition guidelines and instructions are available on the MSFHR website at

Important Dates
November 29, 2018

Register to apply for Scholar Award (Letter of Intent Deadline)

Check with your Department/School

​Application package sent to Department Head/School Director office for review & approval

January 22, 2019

​Application package sent to Dean’s Office at UBC Point Grey campus, hard copy or via email, for review & approval (FoM Internal Deadline)

January 30, 2019 | 8:30am
​Applicant submits application on ApplyNet (Applicant's e-Submission Deadline)
January 31, 2019 | 4:30pm
ORS approves application on ApplyNet (MSFHR Application Deadline*)

*Please check the MSFHR website for the most up-to-date deadlines.


  1. For the MSFHR full application, the Dean's ApplyNet system account email is Please check with your UBC Department Head/School Director for their ApplyNet system account email address.
  2. Check with your Department/School for its internal deadline for the review of your MSFHR Scholar Award application. See below for a list of the required items.
  3. Your application package must be sent to the UBC Point Grey Dean's Office by January 22, 2019. You have the option of dropping off a paper copy to the attention of Bryan Wong, Grant Applications Officer (Woodward IRC Building, Room 317), or sending it via email to
  4. The UBC Dean and UBC Department Head/School Director will strive to submit their forms on ApplyNet by January 30, 2019. Do not submit the Department Head form on ApplyNet until you hear from Bryan Wong.
  5. Referees should also upload their reference letters by January 30, 2019; it will be the applicant's responsibility to coordinate with his/her referees.
  6. Submit your application on ApplyNet by 8:30am on January 30, 2019.
  7. ORS will approve your application on ApplyNet for submission to MSFHR by 4:30pm on January 31, 2019.

Please remember that you can continue working on your research proposal up until you submit on ApplyNet on January 30, even after you have submitted your application package for review.

Required Documents

A complete application package consists of the following items:

  1. Research Project Information Form, signed by the UBC Department Head or School Director. UBC Centre Director signature is also required if the applicant will be using research space within a Centre.
  2. Request for Dean's Approval Form, signed by the UBC Department Head or School Director, and Centre Director if applicable.
  3. Pages 1-3 from MSFHR Full Application, including Contact Information page, Host Institution page, and Project Information page.
  4. Department Head form, signed by the UBC Department Head or School Director (please use template, see "Dean and Department Head Forms" section).
  5. Sponsor letter, if applicable (see Sponsor Letter" section for details).
Please note that unlike previous years, the Dean's Form is not required as part of your application package and will be the responsibility of the Dean's Office.

Dean and Department Head Forms

MSFHR requires the completion of the Dean and Department Head forms online to support each application. The Dean's form will be completed by the Dean's Office. Applicants are asked to draft the Department Head form, and then send to their UBC Department Head and UBC Dean for review and approval. We highly recommend that Department/School administrators and HR staff are involved with the completion and review of this form to ensure the accuracy of the details provided within.

Please use the following template for the Department Head form:

The Dean's Office reserves the right to request changes on this form. Changes will be communicated to the applicant and Department/School if applicable. Bryan Wong will inform the UBC Department Head/School Director once the Dean's Office has approved the Department Head form so that it can be submitted on ApplyNet.

Do not submit the Department Head form on ApplyNet until you hear from Bryan Wong.

Sponsor Letter

Partner and Clinical faculty applicants have an appointment at UBC, but may be employees of (i.e. paid by) another institution. In such cases, the applicant is required to obtain a letter from their employer, addressed to their UBC Department Head/School Director, to be included in the application package for Departmental and Faculty approval. This sponsor letter should address the following:

  1. Required - Confirmation of 75% of the applicant's time protected for research activities
  2. If applicable - Other responsibilities of the applicant (teaching, clinical service, administrative work, corporate involvement, etc.)
  3. If applicable - Applicant's contributions (current or potential contribution to the department and the host institution)
  4. If applicable - Available resources to the applicant (sources of salary support, infrastructure support, other start-up support)

In any case, if the UBC Department Head/School Director has the authority to comment on items 1-4 above, then the sponsor letter will not be required.

MSFHR Scholar Award Support

The UBC SPARC Office will be offering three open house sessions to provide support for the Scholar Award competition on December 11, 2018 (1-4pm), January 9, 2019 (10am-12pm), and January 10, 2019 (1-4pm). Please see the SPARC website for further details.

BCCHRI applicants may contact the Research & Technology Development Office for proposal development/review. At your earliest convenience, please contact either: