Renovation Requests

The Space Planning & Facilities Management unit oversee projects relating to the renovation of existing UBC Academic Space. Projects can include renovations intended to optimize space utilization, security upgrades, work required to maintain Health & Safety standards and upgrades to infrastructure (electrical, data and mechanical systems).


Any construction or renovation work that takes place in Academic Space requires the involvement of the FoM Space Planning and Facilities Management Unit to ensure compliance with applicable regulatory, Health Authority and University standards. Regulations, procedures and timelines will depend on the location, scope and magnitude of the project.

The following steps are usually included in the project planning process:

  • Definition of requirements & scope of work
  • Confirmation of funding
  • Submission of project request for approval (University / Health Authority)
  • Hiring of designer/architect (if required)
  • Assessments & reviews (as required: environmental, electrical, mechanical, data)
  • Tendering
  • Contract Administration
  • Application for building permits (if required)
  • Project Implementation

For all Health Authority sites, please complete the FM Service Request Form.

Please email the Facilities Man​ager with any questions or project requests you may have.

Videoconference Facilities

​All departments using academic space or university funds, including research accounts, for videoconferencing facilities must follow the procedures outlined in the listed documents. While departmental users are entitled to acquire equipment independently, we strongly suggest that they follow the procedures outlined.

There are multiple factors that need to be addressed to ensure optimal presentation quality, as well as issues such as infrastructure implications and ongoing budget requirements to be considered. The documents below outline the steps that should be taken and the groups that should be contacted to maximize functionality and facility compatibility, and minimize unexpected costs and design requirements.