MedNet

Allocation

Find procedures for GPOF, retirement, resignation, one-time and recurring requests, carry-forwards and faculty salary increases.

General-Purpose Operating Funds

Centrally-funded operating funds housed in general-purpose operating (GPO) funds are driven by student FTE’s (full-time equivalents). It includes a portion of the grants per FTE and 75% student tuition fees. In addition to this, the base budget of March 2010 is kept whole by an operating grant. The GPOF also consists of indirect cost of research base plus increases and decreases of the three-year average Tri-Council revenue. In addition, factors like faculty retirement, resignation, death; one-time or recurring requests/commitments, carry forwards, faculty increases also affect the Department’s/School’s GPO budget amounts.

Any GPO transfers/adjustments require two (2) business days for the amounts to reflect on the Department/School budget. The Dean’s Office administers all GPOF transfers.

Faculty Retirement

When a tenured faculty member retires, his/her salary budget (also referred to as F-slot or Faculty slot) will be transferred to the Dean’s Office and held for one year. 

During this period, the Department/School may not use the amount of the F-slot.  As such, the Dean’s Office will transfer out of the Department/School’s GPO funds:

  1. The unused portion of  F-slot plus 14% benefits for the remainder of the  fiscal year, and
  2. The recurring portion of the F-slot plus 14% benefits in the following year(s) until such a time when the F-slot is needed for faculty recruitment or for other departmental priorities.

When the slots are transferred out of the Department/Schools GPO funds, the funds are held at the Dean’s Office as follows:

  • Turnover Savings - 35% of the F-slot amount which will be used for faculty salary increases;
  • Academic Reserve - Remainder of the F-slot that will be returned to the department/school when they get approval for either a one-time request or a recurring request on a permanent basis.

Faculty Resignation

When a tenured faculty member resigns or dies, his/her salary budget (also referred to as F-slot or Faculty slot) will be transferred to the Dean’s Office and held for one year. 

During this period, the department/school may not use the amount of the F-slot. As such, the Dean’s Office will transfer out of the Department/School’s GPO funds:

  1. The unused portion of  F-slot plus 14% benefits for the remainder of the  fiscal year, and
  2. The recurring portion of the F-slot plus 14% benefits in the following year(s) until such a time when the F-slot is needed for faculty recruitment or for other departmental priorities

When the slots are transferred out of the Department/Schools GPO funds, the funds are held at the Dean’s Office as follows:

  • Turnover Savings - 30% of the F-slot amount which will be used for faculty salary increases;
  • Academic Reserve - Remainder of the F-slot that will be returned to the department/school when they get approval for either a one-time request or a recurring request on a permanent basis

One-Time Request

One-time funding request happens when a department/school needs one-time funding to bridge-fund salary commitments or department initiatives. Once approved, the amount requested is transferred to the Department/School budget during the fiscal year.

To request for one-time funding from the Academic Reserve:

  1. Department/School writes to the Dean’s Office on use of funds
  2. When/if request approved Dean’s Office will transfer funds from the Academic Reserve to the Department/School
  3. Benefits of 14% of the requested salary will be transferred from the Academic Reserve back to the Department/Schools

Recurring Request

Recurring funding request happens when a Department/School is ready to recruit for a position funded on a permanent basis or when ongoing funding is needed for other departmental priorities. Once approved, the amount requested is transferred to the Department/School budget on annualized basis.

If the request for recurring funding from the Academic Reserve is for recruitment:

  1. The Department/School sends in ad and a Faculty Recruiting Request form (FRR) to the FARM team should they wish to recruit for a new faculty member, or writes to the Dean’s Office for use of funds.
  2. When/if the request has been approved and once the appointment form has been sent to the Dean’s Office, the Dean’s Office will transfer the funds from the Academic Reserve to an F-slot in the Department/School.
  3. Benefits of 14% of the requested salary will be transferred from the Academic Reserve back to the Department/Schools

Carry Forwards

Carry forwards (c/f) or previous year’s surplus or deficits are transferred by the Dean’s Office to the Departments/Schools when:

  1. Dean’s Office receives c/f information from the Budget Office
  2. Department/Schools advise Budget Administrator on what p/g the surplus/deficits should be transferred to.

Faculty Salary Increases on GPO Funding Only

In the new Budget Model implemented in April 1, 2010, the Faculty is responsible for faculty salary increases on a yearly basis, taking into account the funding available in its Turnover Savings. 

Steps in allocating increases to the Department/Schools involve:

  1. Dean’s Office to use the current year’s turnover savings to calculate the Department/School percentage of increases.
  2. Dean’s Office will transfer increases into department/schools slot P001.
  3. Dean’s Office will transfer benefits @ 14% of increases into Department/Schools slot BEN1.
  4. Dean’s Office will send department/school their spreadsheet that shows the actual increases and totals for the individual “F” slots.
  5. If the turnover savings for that year is not sufficient to fund the total salary increases, the Department will have to fund the balance of the increases with its reserves.