MedNet

Year-End Guidelines

​Find year-end deadlines and procedures.

Overview

UBC’s fiscal year runs from April to March. 

As part of its year-end preparation, the Faculty holds year-end information sessions to remind Departments/Schools/Centres/Units of year-end procedures, timelines, and audit programs that need to be followed. Cluster finance teams can be contacted to answer year-end enquiries or concerns.

The latest Faculty year-end presentation slides are available here.

Faculty of Medicine Deadlines

Departments/schools/centres/units need to meet the set deadlines to ensure revenues/assets and expenses/liabilities are captured within the fiscal year for proper financial reporting.

Review the 2015 Faculty of Medicine Year-End Timelines and Procedures memo for more information on the Faculty of Medicine deadlines.

Key 2014-15 fiscal year-end dates for Faculty of Medicine Depar​tments include:

  • March 25 (Wed) 4:00pm
    • First deadline for Departments to submit Requisitions, Travel Requisitions, JVs to cluster finance teams for keying. (Note: Requisitions requiring T4A or T4ANR tax forms or wire and draft payments must be received by cluster at least one week earlier). ​
  • April 2 (Thu) 4:00pm
    • Final deadline for Departments to submit Requisitions, Travel Requisitions, JVs to cluster finance teams for keying. (Note: Requisitions requiring T4A or T4ANR tax forms must be received by cluster at least one week earlier or otherwise be accrued if material).

PCard Cycle Dates and Closing Dates for Fiscal Year End

The following year-end PCard cycle dates were broadcast by Payment & Procurement Services:

  • March Cycle - February 16, 2015 – March 15, 2015
    • Closed in CentreSuite for reconciliation March 25th at 3 pm
  • Final Year End Cycle - March 16, 2015 – March 31, 2015
    • Closed in CentreSuite for reconciliation April 1st at 11 am