MedNet

Passwords

​​​​​​​Information about passwords, reset tools and security requirements.


As information workers, we are legally responsible for keeping our information safe.

As of Wednesday, October 23, 2013, your Campus-Wide Login (CWL) password will expire once a year. Information about your CWL and the new CWL Password Policy can be found on the UBC IT CWL FAQ page.

Your Faculty of Medicine (FoM) password expires every year to maintain the security of your account and confidentiality of data stored on faculty computers and servers. You will be notified by email or prompted by your Faculty of Medicine computer when your password is nearing expiration.

Password-Reset Tool

You can sign up for a Password-Rest Tool to manage your Faculty of Medicine password renewal. Consult our Password Reset Instructions to get started. If you forget your password or it expires and you have not signed up for the Password-Reset Tool, call the MedIT Service Desk (1.877.266.0666) to reset it.

Security Requirements

Faculty of Medicine password security requirements are as follows.

Passwords must:

  • Be at least eight characters long
  • Not contain your username
  • Contain at least:
    • One uppercase letter;
    • One lowercase letter; and
    • One symbol or number

Incorporating upper and lower case letters, symbols, and numbers increases your password security.

Why are passwords so important?

Securing your workstation and email protects you and everyone on your network.  Data stored on Faculty of Medicine computers and servers includes personal information, like staff and student addresses, grades, evaluations, and payroll information.  It is our responsibility to protect this information by securing our programs and computers with strong passwords.

“A public body must protect personal information in its custody or under its control by making reasonable security arrangements against such risks as unauthorized access, collection, use, disclosure or disposal” – Freedom of Information and Protection of Privacy Act.

Did you know...

  • As an information worker, you could be held legally responsible for damages caused by someone using your account?
  • A weak password can allow viruses and Trojans to access your computer and spread throughout your local computer network?
  • An easy-to-guess password can allow hackers to use your computer to gain access to adjacent computers on your network?
  • The same hackers could use your e-mail account to send malicious messages (e.g.: containing false information/instructions, viruses, Trojans, etc.) to everyone in your address book, inbox and others?

As Faculty of Medicine staff members, we deal w​ith this information on a daily basis; it is our responsibility to keep this information safe by ensuring that our account usernames and passwords are kept as secure as possible.

For more information about login and password security:

“Access to, sharing and security of Administrative Systems and Administrative Data requires that each user accept responsibility for protecting the rights of the University and members of the University community. Users shall employ appropriate security controls such as passwords.” - UBC Policy #106 Access to and Security of Administrative Information.