MedNet

RMS Governance Committee

Meet the PGME users who have been involved throughout the project, from requirements gathering to software selection and implementation. 


​The Resident Management System (RMS) is an administrative system implemented by the Faculty of Medicine to help PGME program staff effectively manage academic and administrative records for the growing number of residents across the province. The objective of RMS is to reduce the administrative time and effort required to manage resident information, track rotation exceptions (i.e. leaves of absence, part-time training), and streamline the processes for promotions, statutory holiday pay, intake, registration, and payroll. 

The Resident Management Project was launched in August 2013 and RMS was implemented in June 2014.  The Business Working Team (BWT) which was formed to develop, define, and implement the Resident Management System has extended their commitment to the project by transitioning into the RMS Governance Committee.

MedIT hosts the application, interacts with the vendor (MicroPact), and also funnels change requests to RMS. This committee is responsible for providing oversight of the ​implementation of further phases of RMS; identifying and addressing operational issues as they arise, providing input to new features or changes, and providing oversight to continuous quality improvement of the Resident Management System.​​​

Mandate

  1. Improve the efficiency and enhance the quality of postgraduate administrative management.
  2. Champion and promote RMS to all PGME programs. 
  3. Act as a representative on behalf of the users of RMS to ensure the accurate and consistent management of resident information.
  4. Review recommendations and address concerns escalated by MedIT and Educational Administrative Systems Support.
  5. Evaluate and recommend the development of new features and changes to RMS to ensure the system remains current, relevant and sustainable. Refer requests to the appropriate persons/committee for final approval (e.g. Educational Administrative Systems Advisory Committee, Postgraduate Dean’s Office, etc.) 

Deliverables

  1. To update and maintain a prioritized list of new system enhancements and change requests from RMS users and stakeholders.
  2. To maintain, verify, and communicate business process workflow changes broadly to stakeholders in a timely manner.
  3. To develop and enforce policies and procedures on RMS, as appropriate.
  4. To develop and implement a data integrity strategy.  
  5. To identify and escalate issues requiring financial support or strategic guidance to the Educational Administrative Systems ​​Advisory Committee and Postgraduate Dean’s Office.
  6. To identify potential process implications and functionality impact of other current and future administrative systems relevant to RMS.
  7. To maintain common business language documents (CBL). 

Membership ​

Chairperson

Melanie Pedersen (or delegate)
Director, Administration
Postgraduate Medication Education​​

MedIT

Team Lead, Administrative Systems​

Educational Administrative Systems Support

Donna CaedoTBD on behalf of Liz Rota (On Leave) | Chris Sale on behalf of Setareh Bateni (On Leave)
Educational Administrative Systems Support Analysts
Undergraduate and Postgraduate Medical Education

Postgraduate Dean’s Office

Financial Administrator
Postgraduate Medical Education
 
Postgraduate Manager
Postgraduate Medical Education

Resident Coordinator
Postrgraduate Medical Education

Postgraduate Medical Education Program Administrators and Managers

Small Programs:
Elaine Grant (Gastroenterology)
 
Medium Programs:
Angela Dawe (PGY1 Victoria/PGME Dean's Office)                                       
Eleni Tsakumis (General Surgery)
 
Large Programs:
Dylan King (Pediatrics)
Laura Moss on behalf of Erin Bresnan (On Leave) (Internal Medicine)
Luiza Shamkulova (Psychiatry)
Shirley Tam​ (Family Practice)​​


last update:  July 31, 2017/DC