MedNet

Goals & Governance


Goals

The Teaching Tracking and Payment (TTP) Project has delivered standard processes and tools for accurate and consistent tracking and reporting of clinical faculty teaching activities for the MD Undergraduate Program (MDUP).

The goals of TTP are to:

  • Strengthen our ability to coordinate across the MD Undergraduate Program by enabling more consistent administrative processes and improving information management.
  • Ensure clinical teaching payment information is accurate and accessible and that payments are traceable, resulting in increased faith in the tracking and payment process.
  • Provide greater visibility into teaching activities so that clinical faculty contributions can be recognized.

The TTP system has been designed to provide a customizable and scalable solution, giving FOM the ability to adapt as business needs expand in the future.

Gaps & Intended Outcome

The Faculty of Medicine (FOM) has historically used diverse, largely manual processes to capture and validate teaching information and determine payment eligibility. This has resulted in a number of issues and concerns related to activity and payment visibility and traceability which existing tools and processes are unable to reliably and consistently address.

In a memo to the F​aculty of Medicine’s Dean’s Office on March 27, 2014, Dean Gavin Stuart emphasized the need to achieve a better understanding of the Faculty-wide financial picture, and noted that clinical faculty payments are a “pain point” in achieving that goal. He acknowledged the significant progress made in that area due to the Teaching Tracking and Payment project:

“I am confident that the system being created will substantively decrease the amount of manual effort required by each unit to get their clinical faculty paid for the important services they provide us… [We] are still in the process of understanding the full financial picture, but are significantly further ahead than we were even three months ago and I am very pleased with the progress being made in this area.”

- Gavin Stuart, Dean of Medicine

TTP has provided clear processes and a transparent system with accurate, centralized records that enable program staff across the FOM to better meet the needs of our clinical faculty members.

Teaching Tracking and Payment Operations Working Group (TTP-OWG)

Mandate

The Teaching Tracking and Payment Operations Working Group (TTP-OWG) guides the operations of teaching tracking and payment both in terms of business practices and processes in relation to the TTP system to ensure standardized and accurate teaching tracking and payment across the MD Undergraduate Program (MDUP).

Areas of Responsibility

  • Activity Management
  • Business Principles and Processes
  • Governance
  • Master Information Management
  • Technology

Lines of Accountability & Communication

The TTP-OWG is accountable to the Office of the Executive Associate Dean, Education throught the Executive Director, Faculty Affairs; this group will consult with and report to various education and operations committees for guidance and decisions, as appropriate.

Membership

The TTP-OWG consists of administrative and operations staff across the MDUP and province with representation from the following groups;


​Administrative Directors
​Application Services - MedIT
​Capture Support
​EADE Office
​Finance​Human Resources
​Information Analysts
​Senior Administrators
​VFMP Departmental Managers
​Year 1 & 2 Program Assistants
​Year 1 & 2 Program Managers
​Year 3 & 4 Program Assistants
​Year 3 & 4 Program Managers
​Payment Managers