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Policies & Procedures

​TTP Fundamentals

Roles and Responsibilities

The TTP System (TTPS) introduces new role-based activities for staff. The Roles and Responsibilities document details the purpose, function and responsibility for each role. It is important that managers understand the roles and accountability that they and their staff have in the system.

Course and Activity Catalogue

A major feature of TTPS is a streamlined catalogue of Teaching Activities called the TTP Course & Activity Catalogue ("the Catalogue"). It was designed to provide clarity on activities and activity variants so that they are tracked consistently throughout the MDUP. In the Catalogue table there is an "items tracked" column that describes the types of teaching events that should be tracked as variants. In some cases payment associated with each activity variant may be different than current practices. However, the system was built to ensure that going forward that we are all paying the same amount for the same types of activities. In addition, these activities and their associated payments are derived directly from the current approved Compensation Terms.

System Timelines

TTP will introduce new timelines and periods for each step in the track to pay process. This presentation helps to highlight these timelines for the upcoming quarters and details the points to note.

Policies

The following policies and governing bodies have been considered in developing TTP:

All education staff in the FOM are expected to be familiar with the Compensation Terms; and all employees are expected to be familiar with Policy 104 as well as any institutional policies applicable to their site/department. All education managers should be aware that the MDUP is accredited through the CACMS*.

*CACMS ensures that Canadian medical faculties' MD programs meet the quality expected when producing tomorrow's doctors. The accreditation standards guide the Faculty of Medicine (FOM) on items such as curriculum scheduling and governance and faculty appointment, among others. CACMS ensures that Canadian medical faculties' MD programs meet the quality expected when producing tomorrow's doctors. The accreditation standards guide the Faculty of Medicine (FOM) on items such as curriculum scheduling and governance and faculty appointment, among others.

Clinical Faculty Appointments

Accreditation standards require the Faculty of Medicine to ensure that all scheduled teachers have a faculty appointment with UBC. Clinical faculty appointments, full faculty appointments and honorary/adjunct appointments are the most commonly used types for teachers in the MD Undergraduate Program (MDUP).

It is essential for all clinical faculty teaching in the MDUP to have an active UBC appointment. For further information on this process please visit the Clinical Faculty Appointment Policy & Compensation Terms on the Clinical Faculty website.

For now, the TTP system will only track the teaching and payments for clinical faculty in the MDUP. The addition of full faculty and honorary/adjunct faculty is planned for inclusion in TTP as soon as possible.

Clinical Faculty Policies & Interpreting the Compensation Terms

The Becoming Clinical Faculty page contains the policies related to becoming a clinical faculty member. The policy on clinical faculty appointments describes the appointment, reappointment, and promotion of clinical faculty in the FOM. It further defines the types of people who can apply for a clinical appointment and categories of different clinical faculty. Each department and school has its own Clinical Faculty Appointment and Promotion Committee, which will deliberate and make recommendations on the appointment, reappointment and promotion of clinical faculty.

For appointed clinical faculty, the UBC Faculty of Medicine Clinical Faculty Compensation Terms sets out the terms and conditions that govern compensation for certain teaching services provided by clinical faculty in the MDUP and Residency Programs in the UBC FOM. These terms define the unit rate and all compensable teaching activities. It is critical that the Compensation Terms are interpreted in the same way across all departments and sites. The Course and Activity Catalogue was created to align with the Compensation Terms, and the Catalogue maps the teaching sessions that take place in the MDUP to the activities listed in TTP and the Compensation Terms.

Payment Eligibility

The Compensation Terms govern which activities are eligible for payment. Clinical faculty are paid in accordance with the compensation terms and their personal payment arrangements as a physician. The Clinical Faculty Payment Arrangements table lists the various types of payment arrangements that are included within the TTP system and the associated payment eligibility. Clinical faculty were asked as part of the TTP information renewal project to identify their current payment arrangement and going forward new clinical faculty will be asked to identify this on their payment form. This is the information that is entered into TTP and will automatically determine their payment eligibility. There may be changes to the eligibility table as we seek clarity from each of the Health Authorities. 

It is important to ensure that program staff understand the implications within the TTP system of each of the payment arrangement types. For example, all of the clinical faculty whose payment arrangement is "Salaried by Health Authority" in TTP will not be eligible for payments for Teaching with Patient Care (TwPC) or Teaching without Patient Care (TwoPC). Activity trackers will still track the teaching for these clinical faculty, however the system will not generate a payment instruction file for those clinical faculty.