Clinical Faculty Appointment & Promotion Appeals Committee — Terms of Reference

Purpose and Authority

The purpose of this committee is to:

  • Recommend to the Dean a course of action on contested decisions made by Departmental Clinical Appointment and Promotions Committees, and to adjudicate appeals arising from such decisions.
  • Review each case to determine whether a clinical faculty member has met the specific requirements for appointment, reappointment, or promotion in accordance with the Faculty of Medicine Policy on Clinical Faculty Appointments.


This committee is made up of elected and appointed members.

The Faculty of Medicine’s commitment to equitable and diverse membership on its committees and advisory councils guides its nomination and selection process.

Voting Members


  • Three Clinical Professors (3)


  • Three Clinical Professors (3)

Appointment Process

Elected members are elected by faculty through the annual process initiated by the Dean’s Office.

Appointed members are appointed by the Dean through the annual process initiated by the Dean’s Office.


Elected members are members for a three-year term.

Appointed members are members for a three year term.


Chaired by one of the three elected members of the committee.

Meeting Schedule and Administration

Meets at the call of the chair, as needed.

All members are expected to attend all meetings in person or via videoconference or phone.

A staff member from the Office of the Dean will capture voting results.

Records will be maintained in accordance with UBC and Faculty of Medicine records retention procedures.

Quorum and Decision Making Process

Quorum consists of 50% plus one of voting members.

Decisions are made by vote, requiring 50% plus one of voting members present to pass.

If any member has a conflict of interest (e.g.: is a member of the department related to the case), that member must not participate in the deliberations of the Clinical Faculty Appointment and Promotions Appeals Committee in any way concerning that case.

Lines of Accountability and Communication

This committee:

  • Reports and makes recommendations to the Dean.


This committee:

  1. Reviews appeal files provided by the Dean.
  2. Provides the Dean, via the chair of the committee, with the committee’s final recommendation. The Dean considers the recommendation and makes a decision, which is final.
  3. Provides a written explanation to the Dean and the applicant.
  4. Adheres to the FoM General Responsibilities of Standing Committees.


This version of these terms of reference has been approved by the Faculty Executive Committee on September 26, 2017, and by the Faculty of Medicine (Full Faculty) on November 14, 2017.

Version History

  • Approved by Faculty Executive on November 18, 2014.