Research Committee — Terms of Reference

Purpose and Authority

The purpose of this committee is to:

  • Recommend to the Faculty Executive Committee research-related initiatives requiring Full Faculty and Senate approval.
  • Guide the execution of the Faculty’s strategic research direction and mandate, in accordance with applicable policies.
  • Exchange information about new research and internal/external partnership opportunities, and coordinate the Faculty’s response to those opportunities.


This committee is made up of ex officio, elected, and appointed members.

The Faculty of Medicine’s commitment to equitable and diverse membership on its committees and advisory councils guides its nomination and selection process.

Voting Members

Ex officio

  • Vice Dean, Research (chair) (1)
  • Director, Research (1)
  • Regional Associate Deans, or delegates (4)
  • Assistant and Associate Deans, Research or equivalent(8) 
  • Assistant Dean, Graduate and Postdoctoral Education (1)
  • Associate Dean, Health Professions (1)


  • Three Senate- or Faculty-approved Centre/Institute Directors (3)
  • Three Department Heads/School Directors (3)
  • Two early-career faculty members (2)
  • Two mid-career faculty members (2)
  • Five faculty members, with a mix of clinical and laboratory research settings (5)
  • One Research Associate (1)


  • Two postdoctoral fellows (2)
  • Two graduate students (2)
  • One MD or MD/PhD student (1)

Non-voting Members

Ex officio

  • Vice Dean, Education (1)
  • Associate Dean, Postgraduate Medical Education (1)
  • Associate Dean, Continuing Professional Development (1)
  • Associate Dean, Undergraduate Medical Education (1)

Guests may be invited to join specific meetings or portions of specific meetings at the chair’s discretion.

Appointment Process

Ex officio members are members by virtue of their administrative appointment.

Elected members are elected by their peers through the annual process initiated by the Dean’s Office.

Appointed MD or MD/PhD students are appointed by the Medical Undergraduate Society at the request of the Dean’s Office.

Other appointed members are appointed by the Dean through the annual process initiated by the Dean’s Office.


Ex officio members are members as long as they hold their administrative appointment.

Elected members are members for a three-year term and are eligible for renewal.

Appointed members are members for a one-year term and are eligible for renewal.


Chaired by the Vice Dean, Research.

Meeting Schedule and Administration

Normally meets approximately every four months and at the call of the chair.

All members are expected to attend all meetings in person or via videoconference or phone.

A staff member from the Office of the Vice Dean, Research will capture meeting minutes. Minutes will be circulated to all members.

Records will be maintained in accordance with UBC and Faculty of Medicine records retention procedures.

Quorum and Decision Making Process

Quorum consists of 50% plus one of voting members.

Decisions are typically made by consensus. When consensus does not emerge, decisions will be made by vote, requiring 50% plus one of voting members present to pass.

Lines of Accountability and Communication

This committee:

  • Presents an annual report summarizing the year’s activities to the Faculty Executive Committee.
  • Seeks input from the Department Heads and School Directors Committee before presenting recommendations to the Faculty Executive Committee, as appropriate.
  • Makes recommendations to the Faculty Executive Committee for decision on behalf of Full Faculty.
  • May delegate responsibilities to subcommittees and/or ad hoc groups to make recommendations on, or conduct, specific aspects of the committee’s mandate.

Representatives of this committee liaise with other academic and administrative committees and advisory councils, as needed.


This committee:

  1. Recommends to the Faculty Executive Committee research-related business requiring Full Faculty or Senate approval.
  2. Receives and reviews strategic plans and discusses priorities/pathways to maximize research productivity.
  3. Provides a dynamic forum for research discussions, funding opportunities, and research policy.
  4. Addresses potential obstacles to research productivity.
  5. Convenes open, university-wide Town Hall meetings around specific research-related topics.
  6. Addresses other research matters that may arise related to, for example, funders of research, inter-Faculty research initiatives, national Faculty of Medicine research initiatives, etc.
  7. Adheres to the FoM General Responsibilities of Standing Committees.


This version of these terms of reference has been approved by the Faculty Executive Committee on September 26, 2017, and by the Faculty of Medicine (Full Faculty) on November 14, 2017.

Version History

  • Minor editorial changes to member titles approved by Research Chair on January 25, 2023.