Purpose and Authority
The purpose of the councils is to monitor overall curricular content, sequencing, spiralling, and integration, and advise the UGME Committee, the Years 1&2 Curriculum Subcommittee, and the Years 3&4 Curriculum Subcommittee.
Composition
This advisory council is made up of ex officio and appointed members.
The Faculty of Medicine’s commitment to equitable and diverse membership on its committees and advisory councils guides its nomination and selection process.
Ex officio
- Director, Curriculum (chair) (1)
- Associate Dean, UGME (1)
- Associate Director, Curriculum, Years 1&2 (1)
- Associate Director, Curriculum, Years 3&4 (1)
- Provincial Clinical Skills Lead (1)
- Provincial Family Medicine Lead (1)
- Course Directors MEDD 411, 412, 421, 422 (4)
- Course Co-Directors MEDD 419/429/449 (2)
- Course Co-Directors TIPP (2)
- Faculty Lead, Curriculum Management Unit (1)
Appointed
- Student representative as appointed by the Medical Undergraduate Society (1)
Corresponding Members
- Assistant Deans, NMP, SMP, IMP, or VFMP (rotating among sites)
- Curriculum Management Unit (CMU) Manager
- Assistant Deans (Student Affairs), rotating among sites
- Director, Evaluation Studies
- Program Managers Years 1&2 (rotating among sites)
- Program Managers Years 3&4 (rotating among sites)
- Senior Manager, Medical Education, VFMP
- Clinical Education Co-Manager, VFMP
- Team Lead, UGME
- Senior Program Assistant, UGME
Appointment Process
Ex officio members are members by their administrative appointment.
The appointed student member is appointed by the Medical Undergraduate Society (MUS) upon request from the Faculty of Medicine.
Term
Ex officio members are members if they hold their administrative appointment.
The appointed student is a member for a one-year term and is eligible for renewal.
Meeting Schedule and Administration
Normally meets once a month and at the call of the chair.
A staff member from the UGME Program Office will capture meeting minutes. Minutes will be circulated to all members, as well as to the Associate Dean, Undergraduate Medical Education and the President of the Medical Undergraduate Society.
Records will be maintained in accordance with UBC and Faculty of Medicine records retention procedures.
Quorum and Decision-Making Process
Meetings will normally be cancelled if fewer than half of members can attend.
This advisory council provides advice based on the input of all members. Members typically reach consensus on that advice, but may convey multiple perspectives if consensus does not emerge.
Lines of Accountability and Communication
This advisory council:
- Collaborates with and advises the Years 1&2 and Years 3&4 Curriculum Subcommittees.
- Advises the UGME Committee if a disagreement cannot be resolved promptly.
- Reports to the UGME Committee on an annual basis.
- Liaises with other individuals, units, and committees/subcommittees to gather information to inform advice, as needed.
Responsibilities
This advisory council:
1. Receives, reviews, and advises UGMEC on curricular proposals from pedagogical, effectiveness and implementation perspectives.
2. Advises UGMEC to improve horizontal and vertical content integration and alignment with MDUP Exit Competencies.
3. Advises committees and individuals in ensuring that curriculum functions effectively as a whole without unintended gaps or redundancies.
4. Conducts activities as delegated by the UGME Committee, as needed.
5. Reviews its terms of reference annually and recommends updates to the UGME Committee, as needed.
6. Provides periodic updates to the UGMEC about the activities and plans.
Approval
This version of these terms of reference has been approved by the UGME Committee on July 15, 2024.
Version History
Approved by the Undergraduate Medical Education Committee (UGMEC) on November 20, 2023.
Approved by the Undergraduate Medical Education Committee (UGMEC) on April 17, 2021.
Approved by the Undergraduate Medical Education Committee (UGMEC) on January 15, 2018.
Approved by the MD Undergraduate Education Committee (MDUEC) on November 20, 2017.