UGME Curriculum Integration Advisory Council — Terms of Reference

Purpose and Authority

The purpose of the councils is to monitor overall curricular content, sequencing, spiralling, and integration, and advise the UGME Committee, the Years 1&2 Curriculum Subcommittee, and the Years 3&4 Curriculum Subcommittee.


This advisory council is made up of ex officio and appointed members.

The Faculty of Medicine’s commitment to equitable and diverse membership on its committees and advisory councils guides its nomination and selection process.

Ex officio

  • Director, Curriculum (chair) (1)
  • Associate Director, Curriculum, Years 1&2 (1)
  • Associate Director, Curriculum, Years 3&4 (1)
  • Assistant Deans, NMP, SMP, IMP, or VFMP (rotating among sites) (1)
  • Faculty Lead, Curriculum Management Unit (1)
  • Course Directors MEDD 411, 412, 421, 422, 419/429/449
  • Provincial Lead – Clinical Skills
  • Provincial Lead – Family Practice


  • One MD student (1)

Corresponding Members

  • Assistant Deans (Student Affairs), rotating among sites
  • Theme Leads
  • MEDD 440 Senior Elective course director
  • MEDD 448 Course Director(s)
  • Program Managers (Years 1&2, Years 3&4)

Guests may be invited to join specific meetings or portions of specific meetings at the chair’s discretion.

Appointment Process

Ex officio members are members by virtue of their administrative appointment.

The appointed student member is appointed by the Medical Undergraduate Society (MUS) upon request from the Faculty of Medicine.


Ex officio members are members as long as they hold their administrative appointment.

The appointed student is a member for a one-year term and is eligible for renewal.


Chaired by the Director, Curriculum, Undergraduate Medical Education.

Meeting Schedule and Administration

Normally meets approximately every month and at the call of the chair.

A staff member from the UGME Program Office will capture meeting minutes. Minutes will be circulated to all members, as well as to the Associate Dean, Undergraduate Medical Education and the President, Medical Undergraduate Society.

Records will be maintained in accordance with UBC and Faculty of Medicine records retention procedures.

Quorum and Decision Making Process

Meetings will normally be cancelled if fewer than half of members can attend.

This advisory council provides advice based on the input of all members. Members typically reach consensus on that advice, but may convey multiple perspectives if consensus does not emerge.

Lines of Accountability and Communication

This advisory council:

  • Collaborates with and advises the Years 1&2 and Years 3&4 Curriculum Subcommittees.
  • Advises the UGME Committee if there is a disagreement that cannot be resolved in a timely manner.
  • Reports to the UGME Committee on an annual basis.
  • Liaises with other individuals, units, and committees/subcommittees to gather information to inform advice, as needed.

Representatives of this advisory council liaise with other academic and administrative committees and advisory councils, as needed.


This advisory council:

1.    Receives, reviews, and advises UGMEC on curricular proposals from pedagogical, effectiveness and implementation perspectives.

2.   Advises UGMEC to improve horizontal and vertical content integration and alignment with MDUP Exit Competencies.

3.  Advises committees and individuals in ensuring that curriculum functions effectively as a whole without unintended gaps or redundancies.

4.  Conducts activities as delegated by the UGME Committee, as needed.

5.  Reviews its terms of reference annually and recommends updates to the UGME Committee, as needed.

6. Provides periodic updates to the UGMEC about the activities and plans.


This version of these terms of reference has been approved by the UGME Committee on November 20, 2023.

Version History

Approved by the Undergraduate Medical Education Committee (UGMEC) on April 17, 2021.

Approved by the Undergraduate Medical Education Committee (UGMEC) on January 15, 2018.

Approved by the MD Undergraduate Education Committee (MDUEC) on November 20, 2017.