Purpose and Authority
The purpose of the UGME Year 1 & 2 Family Medicine Advisory Council is to::
- Recognize Family Medicine as the foundational core of the health care system and work to promote Family Medicine focused undergraduate education with emphasis on social determinants of health.
- To promote and reflect the value of holistic patient-centered care including culturally sensitive trauma-informed care.
- Plan, design, and implement the Years 1 and 2 Family Medicine curriculum across all four sites, in collaboration with the Undergraduate Medical Education Committee (UGMEC) through the Years 1 and 2 Curriculum Subcommittee.
- Regularly review the Family Medicine curriculum ensuring alignment with the MDUP Exit Competencies and the Years 1 and 2 Course outcomes.
Composition
Ex-officio
- UGME Year 1 and 2 Family Medicine Lead
- VFMP Year 1 and 2 Family Medicine Directors (2)
- IMP Year 1 and 2 Family Medicine Director
- SMP Year 1 and 2 Family Medicine Director
- NMP Year 1 and 2 Family Medicine Director
- VFMP Family Medicine Manager
- Year 1 and 2 Program Managers from IMP, SMP and NMP
- Undergraduate Director of Family Medicine
- Year 1 and 2 Program Administrators Family Medicine from VFMP, IMP, SMP and NMP
Corresponding
- Associate Director of Curriculum, Years 1 and 2
- Assistant Deans of all four sites
Guests may be invited to join specific meetings or portions of specific meetings at the chair’s discretion.
Appointment Process
Ex-officio members are members by virtue of their administrative appointment.
Term
Ex officio members are members as long as they hold their administrative appointment.
Chair
Recommended to the Associate Dean UGME by the Years 1&2 Family Medicine Advisory Council
Meeting Schedule and Administration
The committee meets once per month and at the call of the chair.
All members are expected to attend all meetings in person or virtually.
Records will be maintained in accordance with UBC and Faculty of Medicine records retention procedures.
Quorum and Decision Making Process
Meetings will be rescheduled if fewer than half of members can attend.
This council provides advice based on the input of all members. Members typically reach consensus on that advice, but may convey multiple perspectives if consensus does not emerge.
Lines of Accountability and Communication
This Advisory Council:
- Takes direction from, and makes recommendations to, the Years 1 and 2 Subcommittee, Department of Family Practice and the UGMEC as needed.
- Works collaboratively with the Year 3 and 4 Curriculum Subcommittee and the Student Assessment Subcommittee.
- Reports to the Years 1 and 2 Subcommittee on an annual basis.
Representatives of this committee liaise with other academic and administrative committees and advisory councils, as needed.
Responsibilities
This Advisory Council:
- Plans, implements, and manages operations of the Family Medicine curriculum, so that it is delivered effectively and comparably across all four program sites and the Department of Family Practice.
- Receives recommendations from partners for content or structural changes to their curriculum components and makes recommendations to the Years 1 and 2 Subcommittee and UGMEC for approval.
- Liaises with the Student Assessment Subcommittee to ensure that student assessments map to the appropriate session objectives, week-level objectives, course learning outcomes, and UGME program exit competencies. Any proposed changes to assessments are made to the Student Assessment Subcommittee for consideration and potential recommendation to the Years 1 and 2 Subcommittee.
- Receives and endorses evaluation reports from the Evaluation Studies Unit on the Family Medicine components of the MEDD courses through Years 1 and 2 subcommittee Assigns responsibility for action on evaluation recommendations to the appropriate individuals/units. Follows up on the actions taken to address these recommendations. Reports on the implementation status of program improvement recommendations to the Years 1 and 2 Subcommittee.
- Promotes a respectful learning environment; identifies and appropriately addresses student mistreatment and other concerns regarding the Faculty’s Professional Standards in collaboration with other members of the medical program.
- Reviews proposals for FM curriculum pilots and innovations and makes recommendations to the Years 1 and 2 subcommittee and UGMEC. Reviews evaluations post-implementation, identifies required changes, and recommends transition from pilot to operations, or not, to the Years 1 and 2 Subcommittee, UGMEC and the Regional and Resource Advisory Council (RRAC).
- Consults with other partners (e.g., SAS, Educational Assessment Unit, Curriculum Management Unit, Digital Solutions, Office of Faculty Development (OFD), Library Subcommittee, Years 1&2 Curriculum Subcommittee), Years 3 and 4 Family Medicine team, the Department of Family Medicine and Regional Resources Advisory Council, Administrative Directors regarding the implications of proposed curricular changes prior to making recommendations.
- Reviews terms of reference annually, and recommends changes to the Years 1 and 2 Subcommittee, if needed.
Approval
This version of these terms of reference have been approved by the Years 1 and 2 Subcommittee on June 5th, 2024 and UGMEC on October 21st, 2024.
Version History
- Approved by the Undergraduate Medical Education Committee on October 21, 2024.
Appendix
Relevant CACMS Accreditation Standards [6.1, 6.4.1, 7.2, 7.5, 7.6, 8.2, 8.3, 8.5, 8.7, 8.8 ]. https://cacms- cafmc.ca/wp-content/uploads/2023/03/CACMS-Standards-and-Elements-AY-2024-2025.pdf