Dates & Deadlines
2023 Payroll Schedule
The semi-monthly salary and hourly pay schedule, including time and pay cut-off dates for 2023 is available on the Finance website at https://finance.ubc.ca/payroll/procedures-resources-administrators.
Royal College 2023 Academic Certification Application
The FoM internal deadline to submit Royal College of Physicians and Surgeons (RCPSC) applications for Academic Certification is Friday, February 17th. Please share the entire package electronically via OneDrive with Fern Moran. Please do not send them directly to the Dean. For more information on the Academic Certification process including the Academic Certification Application, Policy on Academic Certification and a guide on how to prepare a strong letter of support, please visit MedNet
Additional information included in email version of newsletter sent Jan 17, 2023 with attached email RCPSC 2023 Academic Certification DUE February 28, 2023, initially sent out Jan 16, 2023
Please note: The Royal College will be accepting electronic applications (i.e. hard copy originals are not required), and credit card payments. Please contact FoM Faculty HR if you have any questions.
Student & Employee Investigations – the Privacy Issues
The Office of the CIO is hosting a virtual event on January 24, 2023, 10:00 am – 11:00 am, with Paul Hancock (Legal Counsel, Information and Privacy at UBC) and Carly Stanhope, (Director of Investigations at UBC) who will analyze the privacy issues that arise when investigating a student or employee against accusations of misconduct.
Please register here: hxxps://privacymatters.ubc.ca/dpw2023#investigations (Please note that the link has been deliberately broken. To visit the page, simply copy and paste the link into your web browser and replace xx with tt).
2022 Annual Activity Reports
Announcement and relevant information this regarding 2022 Academic Annual Activity Report reporting process was sent by email.
Please refer to email announcement attached to email newsletter version sent Jan 17, 2023, subject line 2022 Annual Activity Report originally sent Dec 9, 2022.
The annual activity reports are due January 31, 2023.
Updates & Reminders
Recommendations for Emeritus Status
Faculty Relations confirmed that all (Clinical + Tenure) emeritus recommendations submitted in November 2022 have been approved.
Upcoming Terminations and Reappointments
Please run report “Employees with Upcoming Term End Dates” in Workday and determine if any paid or unpaid faculty members who have a termination date on of June 30th or earlier and need to be reappointed. Honorary reappointments ending June 30th will continue to be processed through the Annual Honorary Reappointment Process – our office will send the spreadsheets and information on the process to units as soon as we receive them from Faculty Relations. We expect this list to be sent out in March, but we recommend beginning to review honorary faculty with June 30, 2023 end dates and bring them forward to your reappointment committees ahead of time. Please note that eligible faculty salary increases are expected to take place in May. Therefore, it is encouraged that you process any reappointments before May or as early as possible.
Prescribed Interest Rate for PIRLs
The Prescribed Interest Rate has increased from 3% to 4% effective January 1, 2023. This means that any PIRL loans activated as of January 1, 2023 will require the faculty member to pay 4% of the loan interest. The Provost Office and the Department/Schools support the faculty member’s loan by splitting the remaining ongoing interest cost on the loan for the 15-year duration of the loan. Going forward after January 1, 2023, the faculty member will pay 4%, and the Provost Office and the hiring faculty/department will each pay 1.65% in interest.
Email version of newsletter sent Jan 17, 2023 includes attachment with further details, subject line FW: PIR (Prescribed Interest Rate) Update, originally sent Jan 10, 2023