Changes can be categorized into five different types. How a proposal will navigate through the FoM curriculum pathway is dependent on the change type.
Category 1 – New Programs/For-credit Certificates
New programs/for-credit certificate proposals requiring Ministry of Post-Secondary Education and Future Skills approval include: new undergraduate programs and majors, new graduate programs, new degree credentials, new for-credit certificate programs, significant revisions of programs that warrant credential renaming.
Proposals to establish new non-degree programs (i.e., certificates and diplomas) typically do not require Ministry approval, but must be approved at a Faculty level and by UBC-V Senate. All health education programs, including new degree programs and non-degree programs, are required to complete a formal Health Review (CIP 51) by the Ministry of Post-Secondary and Future Skills (PSFS).
Category 1 – New Courses/Major Changes
Includes but not limited to new courses or cases in which an existing course or program is subject to substantive and extensive changes, such as the creation of new courses and new subject code, program name changes, reopening a closed course, changes to existing courses or programs that engender budgetary implications, and closing a course or program
Non-credit Certificates
Non-credit program certificates, and non-credit program micro-certificates require the approval of the proposing Faculty (or Faculties), UBC Extended Learning (if the credential is in partnership with UBC Extended Learning), the UBC Senate Curriculum Committee, and UBC-V Senate. All health education programs, including non-credit program certificates, are required to complete a formal Health Review (CIP 51) by the Ministry of Post-Secondary and Future Skills (PSFS).
The UBC Office of the Provost and Vice-President Academic has the delegated authority to approve fees for non-credit programming, specifically non-credit certificate programs and non-credit micro-certificate programs.
UBC Senate policy V-129: Non-Credit Credentials will provide specific criteria for non-credit program certificates (normally consisting of a minimum of 150 expected hours of learning activities), and non-credit program micro-certificates (normally consisting of a minimum of 50 expected hours of learning activities) as well as other details about the approval process for non-credit credentials.
Category 2 – Minor Changes
Generally, less substantive changes to existing courses or programs, and the closing of courses*, including changes to a course title or description to clarify or reflect updates in the field, changes to the credit value of a course, changes to pre/co-requisites or vectors, change from a 6-credit course to two 3-credit courses without change in course content, closing of courses that only impacts FoM, calendar changes, and admissions standards change.
These proposals must not require changes in budgetary or space requirements, and generally do not require consultation with other Faculties or Schools.
NOTE: Changes submitted as Category 2 may be reconsidered as a Category 1 change at the discretion of the committee charged with the review.
*If closing a course impacts other Faculties, this would be elevated to a Category 1 proposal.
Editorial Calendar Changes – UBC Academic Calendar Proofreading
Editorial calendar changes are non-substantive corrections to existing programs and courses, and include updating ‘broken’ URLs, spelling and grammar errors, change of names and change of contact information, and updating academic staff lists.
Faculties are prompted by UBC Enrolment Services to proofread their sections of the UBC Calendar in advance of the UBC academic calendar deadline. This process occurs twice a year: before the February UBC academic calendar release and before the May UBC academic calendar release. FoM Curriculum will notify programs when to submit these editorial changes to fom.curriculum@ubc.ca, and will submit changes to UBC Enrolment Services on behalf of the programs