In fall 2023, the Integrated Renewal Program – Student (IRP Student) began rolling out Workday Student, a renewed, reliable, and secure student information system to support UBC’s academic mission. Workday Student will replace UBC’s current student information system, connecting UBC’s HR, Finance, and Student systems in a single, configurable, and easy-to-use application.
As part of the ongoing phased launch of the new system, starting from February 26, 2024 Workday Student will launch capabilities that support students to study, advance and graduate from UBC. This launch phase will impact all UBC student information system users, including staff, faculty and current students.
Workday Student will be used for the 2024 Winter session onward, running in parallel with the current student information system, which will remain in use for activities related to 2023 Winter and 2024 Summer sessions. Learn more about the coexistence period.
Timeline
The system will launch in a phased approach:
- February 26: Workday Student will go live.
- For the majority of users, no action will be required.
- March 11: Workday Student will be ready for all staff and faculty users.
- All staff and faculty users can perform tasks in Workday Student based on their individual security roles for activities related to 2024 Winter session.
- May 6: Student access for 2024 Winter session.
- Workday Student will be accessible to student users for activities related to the 2024 Winter session. More information on student onboarding will be coming soon.
Information sessions & training resources
Register for the Launch 2 preparation call-in session to learn more about the upcoming changes.
Faculty and staff can learn more about using Workday Student through the training hub. Start with one of the foundational Canvas courses, then find training materials specific to tasks relevant to your role.
Teaching faculty & instructors
Teaching faculty and instructors will have access to Workday Student based on individual assignment to 2024 Winter course sections.
No action is required in Workday Student by teaching faculty and instructors until after student registration for 2024/25 course sections begins in June 2024. Find more information and resources for teaching faculty & instructors.
Resources & contact
Explore resources on the Integrated Renewal Program – Student website:
If you have questions about the rollout, please contact the Faculty of Medicine IRP Student Team at med.IRPStudent@ubc.ca.
