Dates & Deadlines
Emeriti: Partner, Clinical, Adjunct, and Honorary
The deadline to submit recommendations regarding Partner, Clinical, Adjunct, and Honorary Emeritus status to Dean’s Office is Friday, March 24, 2023. Please send all requests to Fern Moran. The next opportunity to submit recommendations is expected to be in November 2023.
Emeriti: Tenure Stream
Please submit the list of tenure-stream faculty members who have a confirmed retirement date between January 1st – November 30th, 2023 and qualify for emeritus status supported by the Department Head/School Director, to Fern Moran by Friday, March 24, 2023. The next opportunity to submit recommendations is expected to be in November 2023.
Annual Honorary Reappointment Process
There will be the Annual Batch Reappointment process for honorary appointments ending June 30, 2023 in Workday, and you will be notified of the actual deadline once it is confirmed by Faculty Relations. In the meantime, we encourage you to use this time to review your honorary appointees. Please double check that these honorary appointees are currently “unpaid fixed term” in Workday to ensure they will be captured in the Annual Batch Reappointment Process when Faculty Relations download the data from Workday. All other employee types (i.e. “paid fixed term”) will not be captured in this Reappointment process and have to be reappointed individually via a business process.
If your Department/School has Clinical Faculty teaching in the IMP, NMP or SMP, please work with the distributed program to determine if the Clinical Faculty member should be reappointed. Please also take note of any foreign workers who have an expiring work permit. For these individuals, you will need to submit a copy of their renewed work permit or permanent resident card (front and back of the card) to our office in order to be reappointed. As a reminder, please run the Work Permit Expiry Information Report in order to obtain a list of individuals with upcoming work permit expiry dates. For those being renewed and require a work permit extension, please work with Faculty HR to ensure the work permit is in place prior to the end of the appointment end date.
2023 Merit/OAP, PSA and DAA Timelines
In preparation for the July 1, 2023 faculty increases, please make note of the timelines for submission of merit/Outstanding Academic Performance ranking, Performance Salary Adjustment recommendations, and DAA nominations. For any questions related to merit/OAP/PSA, please contact Jane Zhang, Susan Jackson, and Alyssa Piperni as per the portfolio split. For questions regarding DAA, please reach out to FOM Recognition.
- 2023 Merit Ranking and Outstanding Academic Performance (OAP): Please submit by Friday, April 14, 2023.
- 2023 Performance Salary Adjustments (PSA) Recommendations: please submit them by Friday, April 21, 2023.
- 2023 Distinguished Achievement Awards (DAA): Please submit the nomination packages to FOM Recognition by Friday, April 14, 2023.
Workshop on Merit/PSA/OAP Best Practices
Faculty HR Managers will be hosting a Workshop on Merit/PSA/OAP Best Practices for Department Heads/School Directors and Administrators on Friday, March 10, 2023 from 1:00 – 2:00pm. A calendar invitation has been sent out with a Zoom link, and a recording will be available after the session for those unable to attend.
2023 Career Progress Increments
The Career Progress Increments (CPI) for 2023 will be loaded soon in Workday. You will receive instructions on how to check CPI/CP LOS separately from Faculty HR team soon.
Updates & Reminders
Informing New Foreign Workers of their Rights and Protections
In light of the recent amendments to the Immigration and Refugee Protection Regulations, Faculty Relations emailed all foreign faculty and postdocs with start dates of September 1, 2022 and later to provide them with information regarding their rights and protections. The emails to the new foreign hires went out on last week, and copies of the emails have been provided to Department/School administrators this week. Please note that copies of the email must be on file and uploaded to respective individual profile on Workday in case of an audit by Immigration, Refugees and Citizenship Canada. Additionally, please follow up with any upcoming foreign hires who signed off on an old version of the offer letter and not hired in Workday yet to provide the required notification regarding worker’s rights and protections.
Emailed version of the newsletter sent Mar 1, 2023 contained an attached template to adjust and use.
Workplace Rights and Protections for Partner Faculty and Unpaid Clinical Fellows (NUF)
Faculty Relations has approved specific language for Partner Faculty and unpaid Clinical Fellows who are not considered employees of UBC. The FoM Partner Faculty and FoM Clinical Fellow (NUF) offer letter templates have been updated with the approved language for their workplace rights and protection. Please visit MedNet (under Hiring Faculty > Making The Offer) to download the current offer letter templates.