Workday Student: Changes for faculty and instructors

Workday Student: Changes for faculty and instructors

Workday Student, UBC’s new student information system, is now live and operational for faculty, staff and students. Workday Student replaces the Faculty Service Centre (FSC).

  • June (2024 Winter session registration): Continue using the Student Information Service Centre (SISC) and the FSC for 2023 Winter and 2024 Spring session-related tasks.
  • September 2024 onwards: Use Workday Student and the Final Grade Submission Tool for grade submissions and changes. Both the Student Communications Tool (SCT) and Canvas can be used to email students.

Training and Support

  • User guides: Step-by-step guides on how to use Workday, FGST, and SCT are available on the Faculty/Instructor Training Hub (CWL required).
  • Drop-in sessions: Six drop-in sessions for Q+A and demos will be scheduled for August & September. 
  • See the Faculty Resource page for ongoing updates and additional resources. 

For questions or further assistance, contact the Faculty of Medicine IRP Student Team at med.IRPStudent@ubc.ca.

Winter 2024 session registration

Registration for the Winter 2024 session has begun, using Workday Student. Students will be notified by email one to two weeks ahead of their registration date, which will include links to tutorials for the new system.

For more information on registration dates and times, as well as links to student tutorials, on the Student IRP website.

Emerging Media Lab projects: Call for proposals

Faculty members at UBC Vancouver are invited to submit a proposal to work with UBC’s Emerging Media Lab to explore how to incorporate technologies such as virtual reality, augmented reality, artificial intelligence and machine learning into your teaching, learning or research projects.

The Emerging Media Lab is an experimental lab space where faculty, staff, and students from all disciplines collaborate to evolve learning by creating tools and techniques using emerging media technologies.

Submit a proposal for the fall/winter cohort by July 15, 2024.

Call for Nominations: President’s Advisory Committee for the Selection of a New Dean of the Faculty of Medicine & Vice-President, Health

A message from UBC Senate and Curriculum Services.


Faculty members of the Faculty of Medicine are invited to nominate for positions in the President’s Advisory Committee for the Selection of a New Dean of the Faculty of Medicine and Vice-President, Health.

There are four (4) faculty member representative positions available. Nominations are due no later than 4 pm on Tuesday, July 2, 2024.

Instructions for completing and submitting a nomination are included on the form. Deadlines and word limits are strictly observed. Forms and statements should be scanned and emailed to UBC Elections at elections.information@ubc.ca.

If you have any questions, please contact UBC Elections at elections.information@ubc.ca.


This message was sent to faculty in the Faculty of Medicine with the following appointments: Professor, Associate Professor, Assistant Professor, Professor of Teaching, Associate Professor of Teaching, Assistant Professor of Teaching, or Lecturer.

Postdoctoral Fellows Financial Townhall

The UBC Postdoctoral Fellows Office (PDFO) invites faculty and postdocs to provide your perspectives and feedback on postdoc stipends at UBC.

The Town Halls follow the recently-published UBC Postdoctoral Fellows Finance Survey Report. Join one of three in-person Town Halls, with sessions for both faculty and postdoctoral fellows.

Thursday, July 4: BC Children’s Hospital Research Institute

  • Faculty Session: 10 am–12 pm
  • Postdoc Session: 2–4 pm

Friday, July 5: Diamond Health Care Centre, Vancouver General Hospital

  • Faculty Session: 10 am–12 pm
  • Postdoc Session: 2–4 pm

Monday, July 8: Life Sciences Institute, UBC Point Grey Campus

  • Faculty Session: 10 am–12 pm
  • Postdoc Session: 4:30–6:30 pm

Climate Solutions Research Collective: Summer Climate Conversations

The Climate Solutions Research Collective is hosting a series of informal conversations at UBC Vancouver campus over the summer, around topics relevant to climate research and current events.

Bring your own picnic to these casual networking opportunities and gather with others from the UBC community. All events will be held in the courtyard behind the Beaty Biodiversity Museum (an indoor location will be shared on the event page in the event of inclement weather).

  • June 26 | 12–1:30 pm: Join Co-Chair of the Federal Net-Zero Advisory Board, Simon Donner (Geography, Arts), for an informal discussion on the state of climate policy in Canada.
  • July 24 | 12–1:30 pm: Join Kathy Harrison (Political Science) & Michael Brauer (Medicine) in a discussion on greenwashing by the fossil fuel industry and related calls for restrictions on advertising.
  • August 21 | 12–1:30 pm: Join Naoko Ellis (Applied Science) & Derek Gladwin (Education), Co-Leads of the Transdisciplinary Education PhD, to discuss the conditions that foster transdisciplinary research.

Dr. Brian Kwon appointed Director, International Collaboration on Repair Discoveries (ICORD)

A message from Robert McMaster and Teresa Tsang.


We are pleased to announce that Dr. Brian Kwon has been appointed Director, International Collaboration on Repair Discoveries (ICORD) for a five-year term effective from July 1, 2024 to June 30, 2029.

Dr. Kwon is a professor in the Department of Orthopaedics, an associate member of the School of Biomedical Engineering and the Djavad Mowafaghian Centre for Brain Health, and previously served as Associate Director, Clinical Research at ICORD. He is Director of the UBC Spine Surgery Fellowship, and Director of Research for the Spine Research Program at Vancouver General Hospital, where he also practises as a spine surgeon.

Dr. Brian Kwon

As a surgeon and neuroscientist, Dr. Kwon is internationally recognized in the field of spinal cord injury and spine trauma. His research has shed new insights into the management of acute spinal cord injury and established biomarkers of injury severity. He also established and leads the International Spinal Cord Injury Biobank, which supports researchers from around the world to accelerate understanding and treatment of spinal cord injury.

Dr. Kwon holds a Tier 1 Canada Research Chair in Spinal Cord Injury and the Dvorak Chair in Spine Trauma. His contributions to the field have been recognized through numerous awards, including a Queen Elizabeth II Diamond Jubilee Medal, the Tator-Turnbull Award and the inaugural Visionary Prize from the Craig H. Neilsen Foundation.

In his role as Director, Dr. Kwon will spearhead ICORD’s efforts to advance research and training initiatives focused on the development and application of strategies and approaches to improve the lives of those who have suffered a spinal cord injury. His visionary leadership and expertise will empower ICORD to cultivate interdisciplinary collaborations, harness state-of-the-art technologies and uncover significant research breakthroughs that will lead the Centre to new heights of excellence.

Dr. Kwon’s appointment follows the interim leadership of Dr. John Kramer. We extend our sincere gratitude to Dr. Kramer for his dedication and leadership as interim Director, ensuring the seamless continuity of ICORD’s mission in alignment with the strategic objectives of the Faculty of Medicine and Vancouver Coastal Health Research Institute.

Please join us in congratulating Dr. Kwon on his appointment.

Thank you for an extraordinary academic year

A message from Dermot Kelleher, Dean, Faculty of Medicine and Vice-President, Health.


UBC Medicine Class of 2024 throw their graduation caps in the air

There’s a wonderful concept in atmospheric turbulence whereby a tiny effect caused by a butterfly flapping its wings near the equator could be enough to tip the balance as the ultimate trigger for the creation of a weather storm system. As a faculty of medicine, it’s wonderful to work in a world where the impact of our work is felt all around us, even if our tiny triggers in the system are sometimes lost in all of the background noise.

In health education and research, what we do has an impact and, even though it may be difficult to discern on a day-to-day basis, that impact collectively is profound. This year saw the graduation of the MD class that started medical school in 2020… Remember that year? The year of the pandemic. For the students who began that year filled with uncertainty in unfamiliar surroundings, there was such a sense of joy at the graduation ceremonies this year. While their path to ultimate success was complicated, these graduates may find that their resourcefulness in the face of difficulties may prove invaluable as they navigate their future careers.

For this class and for all of our other health professional graduates, their path to success has been made possible by our outstanding preceptors who have demonstrated such commitment through these difficult times. Like the flapping of a butterfly’s wings, your impact through either imparting knowledge or simply through kindness has a ripple effect on our students, our graduates and ultimately the people who we serve. Support of a student through difficult times by our staff and faculty ultimately means that we produce more and better doctors and health professionals who will go on to provide excellent and compassionate care in whatever settings they choose to practise in — a generational ripple that we all have experienced and that passes through the ages.

I was strongly reminded of this during the academic gowning ceremony which recognised our wonderful new professors and emeriti: our colleagues across the province who have collectively made such a difference to our students’ lives across all disciplines. And particularly wonderful to see the transgenerational impact of mentorship on those being gowned, who have so often been mentored by our distinguished emeriti and colleagues. There was such a level of warmth, respect and collegiality at the ceremony — reflecting the strength of those seemingly fragile and soft ripple effects, those many flapping butterfly wings. And while we do not create a storm, collectively through our mutual respect and compassion we create a powerful force for the good of patients and populations here at home and around the world.

Family share a hug at the Faculty of Medicine Academic Gowns and Emeriti Recognition Ceremony, June 2024
Dr. Jagdeep Ubhi (Obstetrics & Gynaecology) & his guest at the Academic Gowns and Emeriti Recognition Ceremony, credit Macy Yap.

That good is also reflected in the powerful education and research outcomes, a sampling of which is captured in the Faculty’s Strategic Plan Mid-term Report. These impacts are the culmination of the wonderful work of our staff and faculty across years and even decades. And also reflected in our ability to consistently attract outstanding new faculty across the province and in establishing Canada’s Immuno-Engineering and Biomanufacturing Hub.

Naturally, my summer playlist begins with Ripple by The Grateful Dead and is followed by Reasons to be Cheerful by Ian Dury and The Blockheads.

Enjoy these summer months!


This message was sent to all faculty, staff and learners in the Faculty of Medicine.

Search for a new Associate Vice-President, Research & Innovation

2024 Faculty of Medicine Distinguished Achievement Awards

A message from Dermot Kelleher, Dean, Faculty of Medicine and Vice-President, Health.


I am delighted to announce the recipients of the 2024 Faculty of Medicine Distinguished Achievement Awards.

These awards recognize faculty members who have made exceptional contributions in the areas of education, research and/or service, and who are dedicated to advancing both the Faculty of Medicine’s values and vision of transforming health for everyone.

The 2024 award categories include:

  • Excellence in Education
  • Excellence in Basic Science Research
  • Excellence in Clinical or Applied Research
  • Service to the University and Community
  • Advancement of Equity, Diversity and Inclusiveness
  • Overall Excellence — Early Career
  • Overall Excellence — Mid-Career
  • Overall Excellence — Senior Faculty

Please join me in congratulating our 2024 award recipients. I look forward to formally celebrating the recipients and their accomplishments at our Annual Awards Reception in the fall.


This message was sent to all faculty and staff in the Faculty of Medicine.

Multi-Factor Authentication (MFA) coming to UBC VPN

As part of ongoing efforts to enhance digital security at UBC, Multi-Factor Authentication (MFA) is being extended to UBC’s Virtual Private Network (VPN) service starting the week of July 22, 2024.

MFA is already used at UBC for several services. It adds an extra layer of security, making it even harder for unauthorized individuals to access your account.

If you already have a device enrolled for MFA (i.e., the Duo Mobile app on your mobile phone), learn how to connect to UBC’s VPN with MFA for the first time.

If you have not yet enrolled in MFA, see step-by-step instructions and FAQs on how to set up MFA for VPN access on the MFA at UBC page. If you need assistance, contact the MedIT Service Desk.