FoM Application Process For External Recruitment Of Chairs

Last updated: November, 2022

Full application due March 22, 2023

Faculty of Medicine have posted an internal call for CRC T1 and CRC T2 applications from federally designated groups.

It is important to highlight that the opportunity is open only to people with disabilities, Indigenous people, racialized people, women, and people from minoritized gender identity groups.

In the application instructions on the submission portal, the faculty member will be asked to complete the Applicant Equity Survey, the link for which is included in the appropriate internal advertisement. Departments/Schools should only submit full applications to the FoM for candidates who have completed the self-identification survey and belong to one or more of the designated groups.

Self-identification is necessary for the University to determine eligibility for this CRC search. This information will be stored in a secure database within the Equity & Inclusion Office and made available to members of the committee to advance accessibility, equity, and fair adjudication in this nomination process.

A complete application package for internal applicants includes:

1. A letter of support (maximum 2-pages) from the Department Head or School Director outlining the individual’s research accomplishments to date and future research potential in brief, as well as institutional support that will be offered to the nominee by the Department/School, should the application be successful;
2. Letter of Interest (maximum 7-pages, excluding 2-pages of references), using the 2023 CRC Competition Internal Application Template;
3. A full UBC curriculum vitae;
4. Financial Plan, using tab 2 of the most recent iteration of the FoM Recruitment Planner;
5. A brief statement (1-2 pages) of the applicant’s current or planned contributions to advancing equity, diversity, and inlcusion in academic, professional, or community contexts, using the 2023 CRC EDI Statement Template.

Details for each document are as follows:

1. Letter of support

The letter of support from your Department Head or School Director outlines your research accomplishments to date and your future research potential.

Please use the following file naming criteria when submitting the letter of support: Department/School_#_Internal_LoS_2023FoMCRC.pdf

2. Letter of Interest

2023 CRC Competition Internal Application Template

The letter of interest covers the following:

• Quality of the nominee (maximum 1-page)
• Research Program (maximum 6-pages; see “For nominations” section on CRC website for specific guidelines for each section listed below):
  • Context
  • Methodology
  • Engagement with research users and communication of results
  • Description of training strategies
• References – a list a list of all references cited in the proposed research program (maximum 2-pages)

Please use the following file naming criteria when submitting the letter of interest: Department/School_#_Internal_LoI_2023FoMCRC.pdf

3. Full Curriculum vitae

Please use the UBC CV format.

Please use the following file naming criteria when submitting the CV: Department/School_#_Internal_CV_2023FoMCRC.pdf

4. Financial Plan

FoM Recruitment Planner

Provide a 10-year financial plan with commitment to fund the academic position in perpetuity with internal UBC funding source during and post CRC. These funds may come from Departmental/School/Centre/Institute/research cluster budgets or an equivalent sustainable long-term funding source, such as endowment funding. Please note, you must contact your Department/School Finance Manager to complete and validate your financial plan. You can consult the FoM Finance Organizational Chart to identify your Finance Manger if necessary. 

Please use the following file naming criteria when submitting the financial plan: Department/School_#_Internal_Budget_2023FoMCRC

5. EDI Statement

2023 CRC EDI Statement Template

Provide a brief statement (1-2 pages) that describes any current or planned engagements and contributions made to advancing equity, diversity, and inclusion in academic (research/scholarship, teaching/learning), professional (non-academic or clinical work), or community (local, national, international community-based) contexts.

Please use the following file naming criteria when submitting the EDI Statement: Department/School_#_EDI_Statement_2023FoMCRC.pdf

Application Submission

Please submit full proposals here: https://ubc.ca1.qualtrics.com/jfe/form/SV_8iEvTAZ5U5XHy62

Proposals are due on March 22, 2023 at 11:59pm.

The University is committed to creating and maintaining an inclusive and equitable work environment for all members of its workforce. An inclusive work environment presumes an environment where differences are accepted, recognized, and integrated into current structures, planning, and decision-making modes. Within this hiring process we will make efforts to create an inclusive and equitable process for all candidates (including but not limited to people with disabilities).  Confidential accommodations are available on request for applicants who are short-listed. Please contact Corné du Plessis in the Faculty of Medicine’s Office of Research via email at corne.duplessis@ubc.ca.

To learn more about UBC’s Center For Workplace Accessibility, visit the website here https://hr.ubc.ca/health-and-wellbeing/working-injury-illness-or-disability/centre-workplace-accessibility.

Overview

The Faculty of Medicine (FoM) invites applications for up to one Tier 1 and up to six Tier 2 Canada Research Chairs (CRCs) in any field of research aligned to the FoM strategic plan. This competition is open to FoM Departments/Schools with Centres/Institutes as partners, as appropriate.

Tier 1 Chairs are seven-year positions, renewable once, intended for experienced researchers who are world leaders in their fields. Applicants must hold or be eligible to hold a full-time, tenure stream appointment at the rank of Professor at UBC, though applicants at the rank of Associate Professor are also eligible if they anticipate being promoted to Professor within one or two years of taking up the Chair.

Tier 2 Chairs are five-year positions, renewable once. They are intended for exceptional emerging scholars who have the potential to lead in their fields. Applicants must hold or be eligible to hold a full-time, tenure stream appointment at the rank of Assistant or Associate Professor at UBC. Note: A scholar who is more than 10 years from their highest degree at the time of nomination may be nominated for a Tier 2 Chair only if they have experienced legitimate career interruptions (see acceptable justifications).
The Canada Research Chair Equity, Diversity, and Inclusion Action Plan guides the University’s efforts to remove barriers to equitable participation of people with disabilities, Indigenous people, racialized people, women, and people from minoritized gender identity groups. Please consult the Canada Research Chairs website for full program information, including further details on eligibility criteria: www.chairs-chaires.gc.ca.

Number of Proposals per Department/School:

Departments/Schools may submit a maximum number of proposals based on the number of tenure stream FTEs (including Tenure Track and Grant Tenure Track FTEs) within the Department/School:

• Up to 30 tenure stream faculty members – up to 2 proposals
• 31-50 tenure stream faculty members – up to 3 proposals
• 51-70 tenure stream faculty members – up to 4 proposals
• 71-90 tenure stream faculty members – up to 5 proposals
• 91+ tenure stream faculty members – up to 6 proposals

Departments/Schools may submit proposals for internal allocation and/or external recruitment of chairs. The proportion of internal/external chairs will be determined by an adjudication committee based on the quality of the proposals and the alignment to the Faculty of Medicine’s strategic priorities.

Department/School Consultation and Adjudication Process

Before initiating the application process, Departments/Schools are required to go through a department/school-wide consultation and adjudication process. It is recommended that this step is completed by no later than January 23, 2023.

The purpose of the internal consultation and adjudication process is for the Department/School to consult within their unit to identify:

1. greatest chairholder representational gaps/goals and opportunities to enhance equity and inclusive excellence, in accordance with UBC’s strategic priorities and requirements of the CRC Program;
2. intended research area(s) that are aligned with the strategic plan of both the Department/School and the Faculty of Medicine, with consideration of the university’s strategic priority to advance interdisciplinary and inclusive research;
3. in which Tier (Tier 1, Tier 2 or both);
4. determine applications for internal allocation of chairs* and/or external recruitment of chairs;
5. determine the number of proposals to be submitted to the FoM competition;
6. determine high level financial viability of supporting a CRC long term.

*Note: only current full time, tenure stream UBC faculty are eligible to apply for internal chair positions.

During the departmental/school adjudication process, Departments/Schools are required to conduct an open and transparent process to identify candidate of choice according to the Canada Research Chairs Program (CRCP) guidelines for recruiting and nominating CRCs. The review of applications and interviews must be completed before Departments/Schools can submit their internal chair proposals at the application stage.

Application Process

Please use one of the following links outlining the appropriate application process:

FoM Application Process for Internal Allocation of Chairs

FoM Application Process for External Recruitment of Chairs

Post-Competition Process

Internal Chairs

Successful internal applicants are expected to submit a nomination application to CRC Program in the October 2023 CRC national competition.

External Chairs

Successful external proposals will be granted 12 months to advertise and fill the chair and must also adhere to the CRC recruiting and advertising requirements for nominating chairholders. Failure to meet these requirements will result in chair allocations to be reassigned by the Dean’s office. At this stage, the usual recruitment process for hiring full-time tenure stream Faculty members will be followed. Please consult with the Faculty Affairs team for assistance with completing the full FoM Recruitment Planner, preparing the draft ad, and obtaining the necessary approvals for posting. Please note if the position(s) are not filled within 12 months, the chair(s) will return back to the Faculty. This period may be extended in exceptional circumstances, although Departments/Schools are required to make a case for extensions. Faculty Affairs team will work with you on such requests if required.

Moreover, in order to ensure that Departments/Schools comply with the commitments in their proposal, the Faculty reserves the right to participate the search and nomination committee.

It is important to highlight that only the four federally designated groups (people with disabilities, Indigenous people, racialized people, women, and people from minoritized gender identity groups) will be eligible to apply.

Contact

If you have any questions, please contact Corné du Plessis in the Faculty of Medicine’s Office of Research.