Procedures and timelines for the CIHR Canada Postdoctoral Research Award (previously CIHR Fellowship Award).
| Important Dates | |
|---|---|
| Check with your Department/School | Application package sent to Department Head/School Director office for review & approvalSee below for application package details. |
| September 8, 2025 | 12:00pm | Application package sent to Dean’s Office or affiliated hospital research office via email for review & approval (FoM Internal Deadline). |
| September 11, 2025 | 8:30am | Application package approved by Faculty, and sent to ORS (UBC Internal Deadline) |
| September 16, 2025 | 12:00pm | Applicant submits application on ResearchNet |
| September 17, 2025 | 4:30pm | ORS approves application on ResearchNet (CIHR Application Deadline) |
Procedure
For the 2025 CIHR Canada Postdoctoral Research Award opportunity, the Faculty of Medicine (FoM) has established the following procedures, in alignment with the Office of Research Services timelines:
- Your application package must be submitted to the Dean’s Office or affiliated hospital research office by Monday, September 8, 2025 for Faculty approval. Please email it to the Faculty signature contact for your site. Note that Evelina Tolstykh (fom.grantapprovals@ubc.ca) is the contact for Faculty approval for those located at the UBC Point Grey campus. See below for a complete list of the required items.
NOTE: These documents will not be returned to you as they will be forwarded to ORS, who will approve your application on ResearchNet. - After Faculty approval, your documents will be forwarded to ORS.
- Your application must be submitted via ResearchNet no later than 12:00pm on Tuesday, September 16, 2025.
- ORS will electronically approve your application via ResearchNet for submission to CIHR.
Please remember that you can continue working on your research proposal up until you submit on ResearchNet on September 16, even after you have submitted your application package for Faculty approval.
Required Documents
- Completed Research Project Information Form, including signatures of your supervisor, their Department Head/School Director, and Research Centre Director (if applicable).
- CIHR Application Details pages 1 & 2 (available as a PDF from ResearchNet – click on “Preview Application Materials” under list of tasks, then on next screen, click on “Preview” to the right of “Application Details” under the heading, “Application Materials”).
- CIHR applicant signature pages, includes:
- CIHR Routing Slip
- CIHR Signature page with your UBC academic supervisor’s signatory
- CIHR Institution page – no ink signature is required from UBC ORS because the institution is participating in the Electronic Approval Project. This means that when ORS approves your application online and submits it to CIHR via ResearchNet, the Institution/Authorized Individual is abiding by the “Meaning of Signatures” detailed in the Grants and Awards Guide.
- Summary of research proposal page
Please also review the ORS website for the CIHR-specific Agency Application Requirements & Procedures.
If you have any questions regarding this process, please contact Evelina Tolstykh at FoM (evelina.tolstykh@ubc.ca).