View the required UBC and FoM forms to be included in the change proposal package.
In order to process the change request, some or all of the following forms will be required to be completed. Click on the form titles below to download. The FoM Curriculum team will be able to provide guidance on the required forms for curriculum proposal submission.
Required Documents for Submission by Proposal Type
| Cat 2 Minor Change | Cat 1 Major Change | Cat 1 New Course | Cat 1 Non-credit credentials | Cat 1 New Program | |
| Change to Course or Program (2-column) Form | ☒ | ☒ | ☒ | ☐ | ☒ |
| Supplemental Information Form | ☐ | ☐ | ☒ | ☐ | ☒ |
| Syllabi | ☐* | ☒ | ☒ | ☐ | ☒ |
| Consultation Request Form | ☐ | ☒ | ☒ | ☒ | ☒ |
| Library Consultation Form | ☐ | ☒ | ☒ | ☒ | ☒ |
| Budgetary Impact Form | ☐ | ☒ | ☒ | ☐ | ☒ |
| Non-credit Proposal Template | ☐ | ☐ | ☐ | ☒ | ☐ |
| Fee proposal template | ☐ | ☐ | ☐ | ☒ | ☐ |
| Fee approval form | ☐ | ☐ | ☐ | ☒ | ☐ |
| FoM Curriculum Change Initial Request Form | ☐ | ☐ | ☐ | ☐ | ☒ |
| FoM Finance Information Intake Form Undergraduate & Graduate | ☐ | ☐ | ☐ | ☐ | ☒ |
| CIP 51 Pre-consultation Form | ☐ | ☐ | ☐ | ☒* | ☒ |
| Student Tuition Consultations | ☐ | ☐ | ☐ | ☐ | ☒ |
| Ministry of PSFS – Stage 1 Form | ☐ | ☐ | ☐ | ☐ | ☒ |
*Category 2 proposals require syllabi if to change a 6-credit course to two 3-credit courses without change in course content. Please include the 6-credit course syllabus and both new 3-credit course syllabi.
**CIP 51 Health Education Program Review is not typically required for non-credit micro-credentials, or non-credit letters.
UBC-V Senate Required Documents
1. Change to Course or Program (2-column) Form
This form captures course information changes, updates and additions to the UBC Academic Calendar. Please fill out the fields on the form itself. The Senate Curriculum Guide provides helpful Examples of UBC Curriculum Proposal Form. A single form is used for multiple and all types of curriculum changes.
2. Consultation Request Form
This form is for consulting colleagues, departments, schools, programs, and/or Faculties who may be affected by, or interested in, the proposed changes/creation.
Consultation requests for consulting colleagues, and/or departments within UBC FoM typically take up to 4-6 weeks from time of submission to fom.curriculum@ubc.ca. For consultation requests intended for UBC faculties and/or departments external to UBC FoM, please reach out to these faculties and/or departments directly.
3. Library Consultation Form
This form is used to indicate the adequacy of Library needs. The Library Consultants list is maintained on the UBC Library website. The approval of the University Librarian must be indicated on the Budgetary Impact of Curriculum Proposals form if the course cannot be supported with existing Library resources.
4. Budgetary Impact Form
The adequacy of the available resources to permit the proposal to be implemented must be indicated on the Budgetary Impact of Curriculum Change form. All Budgetary Impact of Curriculum Change forms must be signed by the Department Head (or equivalent) before they are submitted to FoM Curriculum. The form must also be signed by the Dean of the proposing unit; once a proposal has been endorsed by the Dean’s Executive Committee (DEX), FoM Curriculum will obtain the Dean’s signature.
If the Budgetary Impact of Curriculum Change form indicates that additional budget is required to implement the curriculum change, the signature of the Provost (or designate) is required, which FoM Curriculum will facilitate.
If the Library Consultation form indicates that additional Library resources are required to support the proposal, the signature of the University Librarian must be obtained on the Budgetary Impact of Curriculum Change form, which FoM Curriculum will facilitate.
5. Supplemental Information Form – New Course
This form is for collecting administrative components of courses necessary for course creation. It must accompany all Category 1 new course proposals.
6. Non-Credit Proposal Template
This template is for collecting the information required to submit non-credit program certificate or non-credit program micro-certificate proposals.
Additional Forms for New Course/ New Program/ New Certificate Development
*Please reach out to fom.curriculum@ubc.ca for access to all forms below*
1. FoM Curriculum Change Initial Request Form
This form is designed to guide proponents through the idea inception stage and formulate new program/new for-credit certificate concepts onto paper. This document will later evolve into the proposal summary during submission. If you have already developed a proposal summary, there is no requirement to fill out this form. Instead, please ensure to incorporate and address all questions from the curriculum change initial request form into the proposal summary before submission to the FoM Curriculum Team.
2. FoM Finance Initial Information Intake Form: Graduate Programs and Undergraduate Programs
This form is designed to assist FoM Finance in generating a financial model for your new graduate or undergraduate program proposal. All types of proposals will involve FoM Finance’s review and endorsement on the proposal budget (if any).
3. Ministry of Post-Secondary and Future Skills Engagement CIP- 51 Health Review Pre-consultation Form & Review Documents (only for new programs, certificates, and non-credit program certificates)
Completion of the CIP 51 pre-consultation form is required before initial government engagement with Ministry of Post-Secondary Education and Future Skills (PSFS) in preparation of the CIP 51 Health Education Program Review process. This form is provided to help guide proponents in developing a proposal overview to share with the Director of Health Programs within the Ministry of PSFS. It is intended to help facilitate initial informal consultation prior to internal UBC approvals. This typically takes place at the inception stage of a new program creation (refer to Category 1 – New Programs Curriculum Pathway diagram).
After the pre-consultation, and UBC review, the formal proposal will be submitted to the Ministry of PSFS, which will include:
- A detailed program description
- Evidence of institution capacity, student demand and clinical placement capacity
- A summary of how the program will help meet labour market demand
4. Student Tuition Consultations (new programs only)
Process to seek student/learner body feedback on proposed program tuition fees in preparation for UBC Board of Governors approval. This typically takes place concurrently as the FoM internal approval process. Refer to Category 1 – New Programs Curriculum Pathway diagram.
5. Ministry of Post-Secondary Education and Future Skills – Stage 1 Form (new degree programs only)
Formal Ministry of Post-Secondary and Future Skills review process for new degree programs. This may take place concurrently with the external approval process. Refer to Category 1 – New Programs Curriculum Pathway diagram.
The purpose of Stage 1 is to determine the need for a new degree program and to evaluate how it complements other programs currently offered in the BC post-secondary education system. Stage 1 applies to all post-secondary institutions seeking authority to grant a new degree program in BC.
Additional Information for Non-credit Credentials
Non-credit credentials require the approval of the proposing Faculty (or Faculties), and UBC Extended Learning (ExL) if the certificate is a partnership between the Faculty and ExL; Senate Curriculum Committee; and Senate.
The authority to approve non-credit letters is delegated by Senate to the Faculties and UBC Extended Learning. Faculties and UBC Extended Learning may exercise the delegated authority to approve Non-Credit Letters only where the requirements of this policy and any other applicable Senate policies are satisfied.
Post-secondary institutions in B.C. that plan to add or make substantial changes to health education programs are required to complete the CIP 51 Health Education Program Review (CIP 51) process, which is conducted by the Ministry of Post-Secondary and Future Skills. This includes non-credit program certificates (150+ hours); non-credit micro-certificates and non-credit letters are not typically required to undergo this review process.
Faculties and Extended Learning seeking to create a new non-credit credential must receive fee approval from the Office of the Provost and Vice-President Academic prior to launching their program. Once a proposal has been Faculty-approved, FoM Curriculum will submit the required documents to the Office of the Provost and Vice-President Academic to begin the fee approval process. FoM Curriculum will submit the following information to the Office of the Provost and Vice-President Academic:
- Copy of Senate proposal
- Completed fee proposal template
- Signed fee approval form
The fee proposal template, and fee approval form can be found on the Office of the Provost and Vice-President Academic webpage.