Getting Started

​How to select the correct appoint type and get started on the recruitment process by rank. 

Appointments Types 

Before getting started, review the FoM Faculty Appointment Matrix (rev May 2017) to select the most appropriate type of faculty appointment for your Department or School. 

Research Staff

Before getting started, review the Research Staff Matrix for Principal Investigators to select the most appropriate type of appointment for your research team.

Full-Time Tenure Stream Faculty Members 

The following templates and guidelines provide Administrators with a list of forms, samples and related policies associated with the recruitment of full- time academic faculty members. If you are looking for one of UBC’s standard forms, please check the Human Resources website.

  • Because these faculty positions are employees, the positions themselves must be advertised and provided with an offer of employment from the University.   ​

  • A request to commence recruitment begins with the development of the advertisement/ posting. 

  • Complete the FoM Recruitment Planner - November 2018: An internal (to Medicine) form that summarizes the details associated with a recruitment (financial, space requirements, UBC rank, etc.)  

  • After approval from the Dean’s Office via the Planning and Priorities Subcommittee, it is then sent on to the Office of the VP Academic & Provost for final approval.  Once approval is confirmed by the Provost’s Office, the department is notified that the advertisement can be placed.

  • Refer toLetter (template) guaranteeing financial and other commitments (from an external (to UBC) agency).

  • Refer to Full-Time Tenure Stream Faculty page

Full-Time BCCA Grant Tenure Track 

  • If a faculty member is an employee of the BC Cancer Agency (BCCA) and wishes to hold a UBC full-time academic appointment in the Faculty of Medicine, the appointment may be governed by the agreement with the BC Cancer Agency (August 2001). Please contact your Faculty Appointment & Recruitment Management team representative for more information. 

Full-Time Partner Track  

External Salary Awards

  • Department Heads/School Directors intending to submit applications for external salary awards on behalf of individuals who do NOT currently hold an existing Faculty of Medicine (FOM) full-time professorial appointment (tenure, grant tenure and partner track appointments) must first identify the need for this position and will still be required to follow the FOM recruitment procedures for such appointments.

  • External Salary Awa​rd Guidelines​