Leaving

Resignation

A guide to ending your position and providing notice.

Checklist

For staff leaving the University, Human Resources has assembled a checklist of items to help you with all the details involved in ending your service. 

These items include:

• Providing adequate notice of you leaving
• Submitting outstanding benefit claims
• Pension Plan Options
• Unutilized vacation
• Requesting your Record of Employment from payroll
• Return of UBC credit cards
• Returning keys, parking pass, cellular phones, security cards, etc.
• Updating your contact information with UBC Payroll
• Completing the UBC Exit Survey

Notice

When ending your time at UBC, you are required to give your employer notice of your departure in writing. The length of the notice time varies according to your employment group.  See the handbooks or agreements for your specific employee group for additional information or the notice requirements provided on the UBC HR website.  

Retirement

Whether retirement is around the corner or a long time away, it is important to plan for your retirement well in advance and understand the options available. 

UBC Human Resources and the UBC Pension Office are available to assist you in answering any questions you may have regarding your benefits, receiving your pension or queries regarding your pension plan. 

Planning Tools

A number of different tools exist to plan your retirement.  These include:

• Pension
• Health Benefits
• Retirement & Survivor Benefits
• Life Insurance
• Working past your normal retirement date
• Listing of related Government Agency websites relating to retirement 

Notice

Please note you must officially retire from your position by supplying written and sufficient notice with a firm retirement date in order for your unit to make the appropriate operation planning decisions.  The length of the notice time varies according to your employment group.  See the handbooks or agreements for your specific employee group for additional information or the notice requirements provided on the UBC HR website.

Checklist

We also recommend you review the Retirement Checklist provided by Human Resources to ensure a smooth transition to retirement.  This includes contacting: 

• Payroll – Financial Services
• Keys & Access Control Office
• Pension Administration Office
• UBC Human Resources for Life Insurance
• UBC Human Resources for Health Benefits

Privileges after Retirement

The University also offers a number of privileges after retiring. These include access to the:  

• Library
• Pool /Aquatic Centre
• Parking
• UBC 25/35 Year Club

Transfer & Promotion

Guidelines for moving into a new position.

Checklist

If you are transferring or have been hired into a new position from another UBC unit, you should familiarize yourself with the New Employee Checklist provided by UBC Human Resources as many of the items suggested for a new UBC employee also apply to existing staff members being transferred or promoted.

You should also review the UBC Human Resources Resignation Checklist as many of the items on this checklist also apply to those employees transferring to a new UBC position. For example, return of keys, canceling procurement cards, supplying contact information, etc. also apply to current employees starting a new position.

Notice

Please note you must officially resign from your position by supplying written and sufficient notice with a firm resignation date in order for your unit to make the appropriate operation planning decisions.  The length of the notice time varies according to your employment group.  See the handbooks or agreements for your specific employee group for additional information or the notice requirements provided on the UBC HR website.

Your unit may ask you to participate in an exit interview.  Exit interviews supply valuable information to units regarding following and promoting the core values of University people practices – respect, dignity, integrity, trust and inclusivity.