UBC Faculty of Medicine occupies over 1.9 million square feet of academic space located at over 75 Health Authority Sites and at four University Academic Campuses – UBC Vancouver, UBC Okanagan, UVic, and UNBC.
Academic Space & Inventory
The Faculty’s Space Planning and Facilities Management Unit oversees the allocation, utilization and management of all academic space, on behalf of the Dean and the Faculty of Medicine and under the direction of the Executive Director, Finance and Operations. Along with a commitment to support the growing and changing facilities needs of the Faculty’s academic teaching and research programs, the unit also ensures that space management policies and practices foster accountability and sustainability, at Health Authority and University campuses across the province.
Agreements, Guidelines and Policies
- The Academic Space Protocol outlines the Roles and Responsibilities in the Capital Planning Process, in the Health Authorities of British Columbia, for the on-going management of Academic Space.
- Academic Space Overview – July 2016
- Academic Administrative Space Allocation and Management Policy – January 2020
- Academic Research Space Allocation and Management Policy – January 2020
- Guidelines on Disruption of Services – December 2021
- B.C. Legislation: Provincial guidelines for the on-going management of academic space:
Academic Space Inventory
The Academic Space Inventory includes over 1.9 million square feet of space that is required to support the activities of the Faculty’s Academic Programs, Departments and Schools, Administrative Units, Research Centres and Institutes, across multiple Health Authority and University sites.
In compliance with the Academic Space Protocol, the Space Planning and Facilities Management Unit ensures that Academic Space is used efficiently, maintains the Inventory through regular site visits, and submits an annual report to the Ministry of Health and the Ministry of Advanced Education. Each year, Department, School, Centre and Institute administrators are asked to provide updates to their respective inventory in order to provide the Ministry with the most up to date information. Please see the Academic Space Inventory Update Instructions site for more details.
For additional information, please contact the Project Coordinator.
Space Requests are reviewed and approved by the Faculty Space Planning and Facilities Management Unit to ensure compliance with Health Authority, University and Faculty space agreements and other applicable regulations. For all new space requests, an analysis will be conducted to ensure that the requesting Department’s current space is being efficiently and appropriately utilized.
Please complete the following survey if you have a space request:
Space and Facilities Review
Details pertaining to the space review process can be found in the PDF below:
Contact Your Space Planner
Please select your relevant department, school, research centre, institute, admin unit, program, health authority or space committee:
Use the ‘Find a Room’ search tool to pull a list of all room locations or to filter by room type, capacity, city and site. Once you have identified a suitable space please fill out and submit the UBC FoM Room Request Form.