How to Book a Virtual Meeting

Have online meetings/sessions without booking a physical room.

Given Faculty of Medicine academic learning spaces are in short supply, it is prioritized for teaching and learning that requires in-person participation for pedagogical needs, accreditation requirements, or governance decision-making. Virtual meeting options are encouraged for activities whenever possible and when in-person participation is not needed.

Available Tools 

The Faculty of Medicine currently has three different means to hold purely virtual meetings:

  • FOM Zoom
  • UBC Zoom
  • UBC Microsoft Teams 
 FOM ZoomUBC ZoomUBC Microsoft Teams
AvailabilityFOM Zoom is available to anyone with a CWL via Zoom Accounts are available to all UBC Employees and to PHD Students and Student EmployeesUBC Microsoft Teams is available to all UBC Employees and Students.
Capacity300-500 for a standard meeting and up to 1000 for a Webinar300300
BookingVia using the Zoom AppSelf-Managed using Microsoft Teams App
How to ConnectVia web browser or using Zoom app, or via telephoneVia web browser or Zoom app or via telephoneVia web browser or Microsoft Teams app
RecordingIn app RecordingIn app recordingIn app recording
SupportAll virtual meeting tools are supported by the MedIT Service desk1-877-266-0666 option 2


 FOM ZoomUBC ZoomUBC Microsoft Teams
Breakout Rooms
Waiting Room
Concurrent Sessions(more than 1 session at the same time)✔ 
(max two)

For more information on how to apply for UBC Zoom please see the following link:

For more information on how to apply for UBC Microsoft Teams please see the following link:

How to Book FOM Zoom

  1. Navigate to and login using your CWL and CWL Password.
  2. Select “Request a Reservation” tab from the top of the page.

  3. While filling out the form ensure you have selected “Yes” to the question “Is this a videoconference session” and “Yes” to the question “Is this session purely online with no physical rooms?
  4. Under video conference bridge select FoM Zoom.
  5. After submitting your request you will receive a confirmation e-mail indicating your request has been received. Please review the information in the e-mail to verify its accuracy.
  6. Within 1-2 business days you will receive an e-mail with the information regarding your session’s connection information using FoM Zoom. See the areas highlighted in yellow for your connection information including password and host key. 

Virtual Meeting Support

For remote technical assistance during the session, call the MedIT Service Desk at 1.877.266.0666 Option 2. Office hours are Monday to Friday, 7:00 a.m. to 5:00 p.m.