Storage in Shared Space

The Faculty of Medicine’s Work(place) Evolution: Doing Hybrid Well initiative involves introducing a shared workspace model. This transition requires us to reassess what physical materials we need to be successful each day and to be considerate of how we leave these spaces for others.

Guiding Principles

• As a team, review and prioritize items  stored close to the workspaces your team books.
• Items that do not require frequent access should be stored further away.
• Where possible, digitize files. Units are encouraged to use UBC Records Management Office processes and procedures for disposing of records and guidelines on document storage.
• General office supplies are available in central locations at each worksite.
• Stored materials should not create safety hazards – they should not obstruct aisles, stairs, exits.
• No food items should be stored in workspaces, including unit storage or wardrobe towers. This reduces health risks for others with food allergies or sensitivities and also helps to keep pests away.
• Staff are encouraged to keep personal items, such as family photos and spare shoes, at home even if they plan to frequently use the same shared workspace.
• Teams are welcome to share non-personal photos at workspaces to add to the overall environment.

Team Storage

There will be small, dedicated spaces in shared workspace environments for units or programs to store equipment and documents required for onsite work. The amount, type, and location of storage will depend on the needs of the unit and what is possible space-wise in each site/facility.Because team storage is limited, units must prioritize items being stored and digitize files wherever possible.