Space Planning & Requests

​UBC Faculty of Medicine occupies over 1.9 million square feet of academic space located at over 75 Health Authority Sites and at four University Academic Campuses – UBC Point Grey, UBC Okanagan, UVic, and UNBC. 

Academic Space & Inventory

The Faculty's Space Planning and Facilities Management Unit oversees the allocation, utilization and management of all academic space, on behalf of the Dean and the Faculty of Medicine and under the direction of the Executive Director, Finance and Operations.  Along with a commitment to support the growing and changing facilities needs of the Faculty's academic teaching and research programs, the unit also ensures that space management policies and practices foster accountability and sustainability, at Health Authority and University campuses across the province.   

Agreements, Guidelines and Policies

Academic Space Inventory

The Academic Space Inventory includes over 1.9 million square feet of space that is required to support the activities of the Faculty's Academic Programs, Departments and Schools, Administrative Units, Research Centres and Institutes, across multiple Health Authority and University sites.

In compliance with the Academic Space Protocol, the Space Planning and Facilities Management Unit ensures that Academic Space is used efficiently, maintains the Inventory through regular site visits, and submits an annual report to the Ministry of Health and the Ministry of Advanced Education.  Each year, Department, School, Centre and Institute administrators are asked to provide updates to their respective inventory in order to provide the Ministry with the most up to date information.  Please see the Academic Space Inventory Update Instructions document for more details.

For additional information, please contact the Project Coordinator.

Space Requests & Forms

Space Requests are reviewed and approved by the Faculty Space Planning and Facilities Management Unit to ensure compliance with Health Authority, University and Faculty space agreements and other applicable regulations. For all new space requests, an analysis will be conducted to ensure that the requesting Department's current space is being efficiently and appropriately utilized.

All Departments, Schools and other Units requesting additional space are required to complete the FOM Functional Program and Space Planning form. As part of the process you will also need to complete and submit the three worksheets contained on the FoM Space Planning templates.

Teaching Facilities

Use the ‘Find a Room’ search tool to pull a list of all room locations or to filter by room type, capacity, city and site. Once you have identified a suitable space please fill out and submit the UBC FoM Room Request Form.