The UBC Faculty of Medicine manages over 1.9 million square feet of academic space across four university campuses—UBC Vancouver, UBC Okanagan, UVic, and UNBC—and more than 75 Health Authority sites. The Space Planning and Facilities Management Unit oversees the allocation, utilization, and management of this space on behalf of the Dean, ensuring accountability, sustainability, and alignment with university and provincial policies.
Space Inquiries
For all new hires, please complete the following form:
For other space inquiries, please contact your space planner. The Space Planning team is here to assist with a wide range of space-related needs, including space inventory updates, space optimization of existing areas, test-fits, minor renovations and reconfigurations. To find your space planner, please select your unit below.
Academic Space & Inventory
The Faculty's Space Planning and Facilities Management Unit oversees the allocation, utilization and management of all academic space, on behalf of the Dean and the Faculty of Medicine and under the direction of the Executive Director, Finance and Operations. Along with a commitment to support the growing and changing facilities needs of the Faculty's academic teaching and research programs, the unit also ensures that space management policies and practices foster accountability and sustainability, at Health Authority and University campuses across the province.
Agreements, Guidelines and Policies
- The Academic Space Protocol outlines the Roles and Responsibilities in the Capital Planning Process, in the Health Authorities of British Columbia, for the on-going management of Academic Space.
- Academic Space Overview - July 2016
- Academic Administrative Space Allocation and Management Policy – January 2020
- Academic Research Space Allocation and Management Policy – January 2020
- Guidelines on Disruption of Services - December 2021
- B.C. Legislation: Provincial guidelines for the on-going management of academic space:
Academic Space Inventory
The Academic Space Inventory includes over 1.9 million square feet of space that is required to support the activities of the Faculty's Academic Programs, Departments and Schools, Administrative Units, Research Centres and Institutes, across multiple Health Authority and University sites.
In compliance with the Academic Space Protocol, the Space Planning and Facilities Management Unit ensures that Academic Space is used efficiently, maintains the Inventory through regular site visits, and submits an annual report to the Ministry of Health and the Ministry of Advanced Education. Each year, Department, School, Centre and Institute administrators are asked to provide updates to their respective inventory in order to provide the Ministry with the most up to date information. Please see the Academic Space Inventory Update Instructions site for more details.
For additional information, please contact the Project Coordinator.
Teaching Facilities
Use the ‘Find a Room’ search tool to pull a list of all room locations or to filter by room type, capacity, city and site. Once you have identified a suitable space please fill out and submit the UBC FoM Room Request Form.
Space and Facilities Review
Details pertaining to the space review process can be found in the PDF below:
Faculty of Medicine Space & Facilities Review Process Map 2023